Default 'Outgoing' EMail Addresses

Hi all,

SBS2000 installed at the weekend - all went nice and smoothly, so starting
off OK [for once!] - strange query here - kind of a 'how to'...

When setting up our users, I opted for the same login config as we'd had
previously on SBS4.5 - namely InitialSurname01 as their username. That's all
fine and thereafter once we'd done them all we went in and added the range
of other email addresses we wanted to arrive at each user's mailbox also.
Again, fine and dandy.

Problem is really with regards outgoing mail addresses. I've tried setting
firstname.surname@company.co.uk as the primary but this keeps getting
immediately [or thereabouts] with initialsurname@company.co.uk

Only thing I can think of is that this is being overwritten by the tick in
the box for 'Automatically update email addresses based on recipient policy'
on the same tab.

When we go into Exchange System Manager and look at the default recipient
policy it *appears* to offer only the option of setting the SMTP type as
@company.co.uk [which I presume is causing the email addresses to be
automatically updated as login_username@company.co.uk] - are there any
settings either in here [kind of a fields thing - you know
<firstname><surname>@company.co.uk] or anything anywhere else that we could
set to resolve this?

Or do we have to amend all the logins for all the users [which no doubt will
mean chaos with the profiles etc on all our XP Pro clients] :-(

Anyone got any bright ideas?

Cheers in advance,



David

Steve
Mon Nov 03 11:50:48 CST 2003

David Elders wrote:

> Hi all,
>
> SBS2000 installed at the weekend - all went nice and smoothly, so
> starting off OK [for once!] - strange query here - kind of a 'how
> to'...
>
> When setting up our users, I opted for the same login config as we'd
> had previously on SBS4.5 - namely InitialSurname01 as their username.
> That's all fine and thereafter once we'd done them all we went in and
> added the range of other email addresses we wanted to arrive at each
> user's mailbox also. Again, fine and dandy.

You could have done this with recipient policies, and every mailbox
would have had the additional addresses added automatically.

>
> Problem is really with regards outgoing mail addresses. I've tried
> setting firstname.surname@company.co.uk as the primary but this keeps
> getting immediately [or thereabouts] with initialsurname@company.co.uk

You can choose any of the defined SMTP policy entries to be the
Primary, and this reflects what is used for outgoing emails.

>
> Only thing I can think of is that this is being overwritten by the
> tick in the box for 'Automatically update email addresses based on
> recipient policy' on the same tab.

The Recipient Policies will be regularly re-applied to all accounts
where this is ticked. In 99% of cases, this *is* what you want - it
just takes a little getting used to the idea of setting something up
once, and then watching it ripple out to all users automatically.

>
> When we go into Exchange System Manager and look at the default
> recipient policy it appears to offer only the option of setting the
> SMTP type as @company.co.uk [which I presume is causing the email
> addresses to be automatically updated as
> login_username@company.co.uk] - are there any settings either in here
> [kind of a fields thing - you know
> <firstname><surname>@company.co.uk] or anything anywhere else that we
> could set to resolve this?

You can have lots of entries here, all different. And for each entry,
you'll get an address assigned to every account. In fact, when combined
with OUs, you can even apply policies on a per-OU basis, which allows
for some really powerful address management.

>
> Or do we have to amend all the logins for all the users [which no
> doubt will mean chaos with the profiles etc on all our XP Pro
> clients] :-(

Changing user logon names would not impact user profiles at all, as the
SID stays the same. But the "account-modifying" solution is to change
the Alias, not the logon, since the default recipient policy of
"@<domain.com>" actually translates to "<Alias>@<domain.com>".

--
Steve Foster [SBS MVP]
---------------------------------------
MVPs do not work for Microsoft. Please reply only to the newsgroups.

Les
Mon Nov 03 12:03:18 CST 2003

Hi David,

You need to create an additional address generation item in the recipient
policy.

Click the 'add' button. Enter %g.%s@akdsystems.co.uk.
Once entered, & ok'd, enable the address by placing a check in the tick box
beside it. Also, highlight it and press the 'primary' button.

If you receive a message like 'apply this to all' answer yes.

Now all users will have email addresses like
firstname.lastname@akdsystems.co.uk

The firstname and lastname are pulled from what you entered in those fields
when you set the user up.

One caveat: There is a cosmetic bug. After making this change, every time
you run the ICW the following two things will happen.

1) the domain name on the email configuration page will be automatically
filled with @akdssytem.co.uk. This is not a valid domain, you have to delete
the @ sign.

2) every user will get additional email addresses like
%g.%s@akdsystems.co.uk. You can delete them, but you have to do this
manually for every user every time you run ICW. As they don't really cause
any harm, you may as well just leave them be.

--
Les Connor [SBS MVP]
-------------------------------------
SBS Rocks !



"David Elders" <david.elders@akdsystems.co.uk> wrote in message
news:eCY1r6ioDHA.3040@TK2MSFTNGP11.phx.gbl...
> Hi all,
>
> SBS2000 installed at the weekend - all went nice and smoothly, so starting
> off OK [for once!] - strange query here - kind of a 'how to'...
>
> When setting up our users, I opted for the same login config as we'd had
> previously on SBS4.5 - namely InitialSurname01 as their username. That's
all
> fine and thereafter once we'd done them all we went in and added the range
> of other email addresses we wanted to arrive at each user's mailbox also.
> Again, fine and dandy.
>
> Problem is really with regards outgoing mail addresses. I've tried setting
> firstname.surname@company.co.uk as the primary but this keeps getting
> immediately [or thereabouts] with initialsurname@company.co.uk
>
> Only thing I can think of is that this is being overwritten by the tick in
> the box for 'Automatically update email addresses based on recipient
policy'
> on the same tab.
>
> When we go into Exchange System Manager and look at the default recipient
> policy it *appears* to offer only the option of setting the SMTP type as
> @company.co.uk [which I presume is causing the email addresses to be
> automatically updated as login_username@company.co.uk] - are there any
> settings either in here [kind of a fields thing - you know
> <firstname><surname>@company.co.uk] or anything anywhere else that we
could
> set to resolve this?
>
> Or do we have to amend all the logins for all the users [which no doubt
will
> mean chaos with the profiles etc on all our XP Pro clients] :-(
>
> Anyone got any bright ideas?
>
> Cheers in advance,
>
>
>
> David
>
>

Les
Mon Nov 03 12:09:29 CST 2003

correction, the bogus email addresses will be g.lastname@domain.com


--
Les Connor [SBS MVP]
-------------------------------------
SBS Rocks !



"Les Connor [SBS MVP]" <les.connor@cfiveDEL.ca> wrote in message
news:#Z8yKTjoDHA.2140@TK2MSFTNGP09.phx.gbl...
> Hi David,
>
> You need to create an additional address generation item in the recipient
> policy.
>
> Click the 'add' button. Enter %g.%s@akdsystems.co.uk.
> Once entered, & ok'd, enable the address by placing a check in the tick
box
> beside it. Also, highlight it and press the 'primary' button.
>
> If you receive a message like 'apply this to all' answer yes.
>
> Now all users will have email addresses like
> firstname.lastname@akdsystems.co.uk
>
> The firstname and lastname are pulled from what you entered in those
fields
> when you set the user up.
>
> One caveat: There is a cosmetic bug. After making this change, every time
> you run the ICW the following two things will happen.
>
> 1) the domain name on the email configuration page will be automatically
> filled with @akdssytem.co.uk. This is not a valid domain, you have to
delete
> the @ sign.
>
> 2) every user will get additional email addresses like
> %g.%s@akdsystems.co.uk. You can delete them, but you have to do this
> manually for every user every time you run ICW. As they don't really cause
> any harm, you may as well just leave them be.
>
> --
> Les Connor [SBS MVP]
> -------------------------------------
> SBS Rocks !
>
>
>
> "David Elders" <david.elders@akdsystems.co.uk> wrote in message
> news:eCY1r6ioDHA.3040@TK2MSFTNGP11.phx.gbl...
> > Hi all,
> >
> > SBS2000 installed at the weekend - all went nice and smoothly, so
starting
> > off OK [for once!] - strange query here - kind of a 'how to'...
> >
> > When setting up our users, I opted for the same login config as we'd had
> > previously on SBS4.5 - namely InitialSurname01 as their username. That's
> all
> > fine and thereafter once we'd done them all we went in and added the
range
> > of other email addresses we wanted to arrive at each user's mailbox
also.
> > Again, fine and dandy.
> >
> > Problem is really with regards outgoing mail addresses. I've tried
setting
> > firstname.surname@company.co.uk as the primary but this keeps getting
> > immediately [or thereabouts] with initialsurname@company.co.uk
> >
> > Only thing I can think of is that this is being overwritten by the tick
in
> > the box for 'Automatically update email addresses based on recipient
> policy'
> > on the same tab.
> >
> > When we go into Exchange System Manager and look at the default
recipient
> > policy it *appears* to offer only the option of setting the SMTP type as
> > @company.co.uk [which I presume is causing the email addresses to be
> > automatically updated as login_username@company.co.uk] - are there any
> > settings either in here [kind of a fields thing - you know
> > <firstname><surname>@company.co.uk] or anything anywhere else that we
> could
> > set to resolve this?
> >
> > Or do we have to amend all the logins for all the users [which no doubt
> will
> > mean chaos with the profiles etc on all our XP Pro clients] :-(
> >
> > Anyone got any bright ideas?
> >
> > Cheers in advance,
> >
> >
> >
> > David
> >
> >
>
>

David
Tue Nov 04 06:12:36 CST 2003

Hi Les,

Thanks. The %g etc was what I was after really. Eventually found it in the
Help files thereafter! Had to change the first name and surname to lowercase
as once I'd applied it the email addresses defaulted to Firstname.Surname
rather than our publically given out addresses of firstname.surname

Is there an easy way of telling AD/Exchange/whatever to ignore the case of
incoming email addresses? Would make my life simpler!

Cheers,


David



"Les Connor [SBS MVP]" <les.connor@cfiveDEL.ca> wrote in message
news:O5v7oWjoDHA.3732@tk2msftngp13.phx.gbl...
> correction, the bogus email addresses will be g.lastname@domain.com
>
>
> --
> Les Connor [SBS MVP]
> -------------------------------------
> SBS Rocks !
>
>
>
> "Les Connor [SBS MVP]" <les.connor@cfiveDEL.ca> wrote in message
> news:#Z8yKTjoDHA.2140@TK2MSFTNGP09.phx.gbl...
> > Hi David,
> >
> > You need to create an additional address generation item in the
recipient
> > policy.
> >
> > Click the 'add' button. Enter %g.%s@akdsystems.co.uk.
> > Once entered, & ok'd, enable the address by placing a check in the tick
> box
> > beside it. Also, highlight it and press the 'primary' button.
> >
> > If you receive a message like 'apply this to all' answer yes.
> >
> > Now all users will have email addresses like
> > firstname.lastname@akdsystems.co.uk
> >
> > The firstname and lastname are pulled from what you entered in those
> fields
> > when you set the user up.
> >
> > One caveat: There is a cosmetic bug. After making this change, every
time
> > you run the ICW the following two things will happen.
> >
> > 1) the domain name on the email configuration page will be automatically
> > filled with @akdssytem.co.uk. This is not a valid domain, you have to
> delete
> > the @ sign.
> >
> > 2) every user will get additional email addresses like
> > %g.%s@akdsystems.co.uk. You can delete them, but you have to do this
> > manually for every user every time you run ICW. As they don't really
cause
> > any harm, you may as well just leave them be.
> >
> > --
> > Les Connor [SBS MVP]
> > -------------------------------------
> > SBS Rocks !
> >
> >
> >
> > "David Elders" <david.elders@akdsystems.co.uk> wrote in message
> > news:eCY1r6ioDHA.3040@TK2MSFTNGP11.phx.gbl...
> > > Hi all,
> > >
> > > SBS2000 installed at the weekend - all went nice and smoothly, so
> starting
> > > off OK [for once!] - strange query here - kind of a 'how to'...
> > >
> > > When setting up our users, I opted for the same login config as we'd
had
> > > previously on SBS4.5 - namely InitialSurname01 as their username.
That's
> > all
> > > fine and thereafter once we'd done them all we went in and added the
> range
> > > of other email addresses we wanted to arrive at each user's mailbox
> also.
> > > Again, fine and dandy.
> > >
> > > Problem is really with regards outgoing mail addresses. I've tried
> setting
> > > firstname.surname@company.co.uk as the primary but this keeps getting
> > > immediately [or thereabouts] with initialsurname@company.co.uk
> > >
> > > Only thing I can think of is that this is being overwritten by the
tick
> in
> > > the box for 'Automatically update email addresses based on recipient
> > policy'
> > > on the same tab.
> > >
> > > When we go into Exchange System Manager and look at the default
> recipient
> > > policy it *appears* to offer only the option of setting the SMTP type
as