RE: limitations of DLs by c
c
Fri Feb 25 07:07:02 CST 2005
Peter,
Though I've not had experience with a million documents in a single document
library, I have had a deployment where a particular document library
contained around 60,000 documents. I generally advise against grouping so
many documents together in a single library and prefer to create several
libraries at what is usually the first "Folder" level. The problem with
having so many documents in a single library is:
1. Security granualarity is reduced. Security is set at the library level
which means that security would be the same for all (one million!) documents
in the library.
2. Management granualarity is reduced. If you ever wanted to move some or
all of the content of the library, it becomes a more tedious task than with
smaller libraries that could be managed individually.
3. Navigation becomes painful. Granted, navigation of libraries are no
less painful, but the goal is to reduce the likelyhood that a user will reach
a folder in a library where there is say 10,000 documents. If the document
the user is trying to locate is in the middle of that bunch, a whole lot of
"Next" clicks will be required to get there. This only serves to frustrate
users and turn them against SharePoint. Of course we all know that using
search to locate your document is the best way to go about this, but from
experience I've found users very resistent to change and consequently many of
them still prefer to navigate to the document they want rather than user
Search.
I trust this advice could be of some use in guiding you.
Thanks
C
"Peter" wrote:
> Hi,
>
> Somewhere I read that Microsoft recommends not to have more than 1000
> documents per folder in a document library. Is there a similar limitation for
> folders e.g. not more than 1000 folders per DL?
> Does anybody have experiences with huge DLs containing thousends of folders
> up to a million documents?
>
> Thanks in advance
>
> Peter
>
>
>