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Hi,

1. I just started using Sharepoint services 2003 and can not figure out =
where exactly documents created in shared folders are being stored? Is =
it inside SQL or in a file system somewhere?=20
2. Is there any way to have different document templates for the same =
document library or what is the best way to store documents of different =
types in the same folder?

G
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<DIV><FONT face=3DArial size=3D2>Hi,</FONT></DIV>
<DIV><FONT face=3DArial size=3D2></FONT>&nbsp;</DIV>
<DIV><FONT face=3DArial size=3D2>1. I just started using Sharepoint =
services 2003=20
and can not figure out where exactly documents created in shared folders =
are=20
being stored? Is it inside SQL or in a file system somewhere? =
</FONT></DIV>
<DIV><FONT face=3DArial size=3D2>2. Is there any way to have different =
document=20
templates for the same document library or what is the best way to store =

documents of different types in the same folder?</FONT></DIV>
<DIV><FONT face=3DArial size=3D2></FONT>&nbsp;</DIV>
<DIV><FONT face=3DArial size=3D2>G</FONT></DIV></BODY></HTML>

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Re: Where does Sharepoint stores documents? by adam

adam
Tue Feb 21 10:46:00 CST 2006

All SharePoint as a presentation layer does is front a bunch of data,
so your document data is stored in SQL. As far as I know, you can only
have one library template per library (by design). There really is no
best architecture for different file types, your options are pretty
limited. The best idea is to stay away from nesting subfolders (or else
you are putting your users back into a file share type enviroment), and
rely on views and filters to present the relevant information.

Adam Buenz
http://www.cyberlaundering.com


Re: Where does Sharepoint stores documents? by Drew

Drew
Tue Feb 21 12:30:29 CST 2006

You said "stay away from nesting subfolders (or else you are putting your
users back into a file share type enviroment"

So if I make a sub folder, that folder will be visable on the server hard
drive as a file somewhere? What do you mean file share type enviroment?

I am looking to create a location where users can save files to sharepoint
that will be directed to our fileserver for normal backup.

Drew

"adam@sharepointsecurity.com" wrote:

> All SharePoint as a presentation layer does is front a bunch of data,
> so your document data is stored in SQL. As far as I know, you can only
> have one library template per library (by design). There really is no
> best architecture for different file types, your options are pretty
> limited. The best idea is to stay away from nesting subfolders (or else
> you are putting your users back into a file share type enviroment), and
> rely on views and filters to present the relevant information.
>
> Adam Buenz
> http://www.cyberlaundering.com
>
>

Re: Where does Sharepoint stores documents? by adam

adam
Tue Feb 21 14:12:18 CST 2006

No, I meant that if you use hundreds of nested folders you are no
better off serving documents etc. to your customers than you are using
a fileshare, it is better to rely on SharePoint document management
functionality to facilitate the retrieval and presentation of them.

The folder will not be visible as a file share, but will just mimic an
enviroment of a file share, which is not adventegous to the
dissemenation of you company information since you are providing
sub-par value.

So to clarify your question, you want users to be able to not save to a
document library, but instead commit documents to a file share in your
enviroment?

Adam Buenz
http://www.cyberlaundering.com


Re: Where does Sharepoint stores documents? by Drew

Drew
Tue Feb 21 14:39:28 CST 2006

Yes, have the files uploaded to sharepoint be saved to a folder on a file
server. Much like the older version of Sharepoint did it.

Then I can backup the files and they will count toward our in place quota
reports.

Drew

"adam@sharepointsecurity.com" wrote:

> No, I meant that if you use hundreds of nested folders you are no
> better off serving documents etc. to your customers than you are using
> a fileshare, it is better to rely on SharePoint document management
> functionality to facilitate the retrieval and presentation of them.
>
> The folder will not be visible as a file share, but will just mimic an
> enviroment of a file share, which is not adventegous to the
> dissemenation of you company information since you are providing
> sub-par value.
>
> So to clarify your question, you want users to be able to not save to a
> document library, but instead commit documents to a file share in your
> enviroment?
>
> Adam Buenz
> http://www.cyberlaundering.com
>
>

Re: Where does Sharepoint stores documents? by adamsharepointsecuritycom

adamsharepointsecuritycom
Tue Feb 21 21:44:27 CST 2006

The only way that I can think of how to do this would have to be custom, I am
pretty sure there is no way to configure it to do that out of the box.

If you are concerned with generating reports regarding the content, you
could use just use the SPS webservices to do counts on the relevant
information and add it to your quota. The SharePoint OOB backup utilities are
pretty decent, and should cover your DR concerns.

Adam Buenz
http://www.cyberlaundering.com

"Drew" wrote:

> Yes, have the files uploaded to sharepoint be saved to a folder on a file
> server. Much like the older version of Sharepoint did it.
>
> Then I can backup the files and they will count toward our in place quota
> reports.
>
> Drew
>
> "adam@sharepointsecurity.com" wrote:
>
> > No, I meant that if you use hundreds of nested folders you are no
> > better off serving documents etc. to your customers than you are using
> > a fileshare, it is better to rely on SharePoint document management
> > functionality to facilitate the retrieval and presentation of them.
> >
> > The folder will not be visible as a file share, but will just mimic an
> > enviroment of a file share, which is not adventegous to the
> > dissemenation of you company information since you are providing
> > sub-par value.
> >
> > So to clarify your question, you want users to be able to not save to a
> > document library, but instead commit documents to a file share in your
> > enviroment?
> >
> > Adam Buenz
> > http://www.cyberlaundering.com
> >
> >

Re: Where does Sharepoint stores documents? by adamsharepointsecuritycom

adamsharepointsecuritycom
Tue Feb 21 21:46:28 CST 2006

As well, there are ways to leverage backward compatible libraries in 2003, I
just have little experience with using them so am unsure if they are
identical to that in 2001.

Adam Buenz
http://www.cyberlaundering.com

"adam@sharepointsecurity.com" wrote:

> The only way that I can think of how to do this would have to be custom, I am
> pretty sure there is no way to configure it to do that out of the box.
>
> If you are concerned with generating reports regarding the content, you
> could use just use the SPS webservices to do counts on the relevant
> information and add it to your quota. The SharePoint OOB backup utilities are
> pretty decent, and should cover your DR concerns.
>
> Adam Buenz
> http://www.cyberlaundering.com
>
> "Drew" wrote:
>
> > Yes, have the files uploaded to sharepoint be saved to a folder on a file
> > server. Much like the older version of Sharepoint did it.
> >
> > Then I can backup the files and they will count toward our in place quota
> > reports.
> >
> > Drew
> >
> > "adam@sharepointsecurity.com" wrote:
> >
> > > No, I meant that if you use hundreds of nested folders you are no
> > > better off serving documents etc. to your customers than you are using
> > > a fileshare, it is better to rely on SharePoint document management
> > > functionality to facilitate the retrieval and presentation of them.
> > >
> > > The folder will not be visible as a file share, but will just mimic an
> > > enviroment of a file share, which is not adventegous to the
> > > dissemenation of you company information since you are providing
> > > sub-par value.
> > >
> > > So to clarify your question, you want users to be able to not save to a
> > > document library, but instead commit documents to a file share in your
> > > enviroment?
> > >
> > > Adam Buenz
> > > http://www.cyberlaundering.com
> > >
> > >

Re: Where does Sharepoint stores documents? by Engelbert

Engelbert
Tue Feb 21 23:39:04 CST 2006

Forget the ways that the older version of SharePoint did it.

WSS (this newsgroup) will only display files that are stored in its own WSS
database. Files uploaded to it will only be stored in its own database.

In order to retain files in a file server and still have them listed by a
2003 "SharePoint" product you will have to use SharePoint Portal Server
2003 - its newsgroup is microsoft.public.sharepoint.portalserver. Files
uploaded to SPS will also only be stored in its own database and not in the
file server system.

Engelbert

"Drew" <Drew@discussions.microsoft.com> wrote in message
news:2692BB79-AF84-4538-93AF-A7CE960C7B0F@microsoft.com...
> Yes, have the files uploaded to sharepoint be saved to a folder on a file
> server. Much like the older version of Sharepoint did it.
>
> Then I can backup the files and they will count toward our in place quota
> reports.
>
> Drew
>
> "adam@sharepointsecurity.com" wrote:
>
>> No, I meant that if you use hundreds of nested folders you are no
>> better off serving documents etc. to your customers than you are using
>> a fileshare, it is better to rely on SharePoint document management
>> functionality to facilitate the retrieval and presentation of them.
>>
>> The folder will not be visible as a file share, but will just mimic an
>> enviroment of a file share, which is not adventegous to the
>> dissemenation of you company information since you are providing
>> sub-par value.
>>
>> So to clarify your question, you want users to be able to not save to a
>> document library, but instead commit documents to a file share in your
>> enviroment?
>>
>> Adam Buenz
>> http://www.cyberlaundering.com
>>
>>