Task Email - Displaying edit link

I am implementing a simple approval workflow using sharepoint
designer. I have configured the Task list to send email when a task is
assigned to some one. The Task email , by default contains a link to
view the TASK (Tasks/DispForm.aspx) and then the approver will need to
click EDIT ITEM from the tool bar to enter his response.

I need to display the direct Edit link to a custom task edit page
(Workflows/Workflow%201/pl%20approve.aspx?ID=6) in the email.

I tried sending email from share point designer , but the url appear
as text in the email , not as clickable link.

Any helps, directions , ideas are greatly appreciated

Thanks in advance

sreejith
Wed May 16 11:00:52 CDT 2007

Still havent found any documentaion regarding editing the task
assignment emails.

I found a work around to achive some thing closer using sharepoint
designer..
1) Create a new work flow on the Task list using sharepoint designer
2) Configure it to send an email when a Task is assigned (you could
add conditions to send email only for certail task (content) type )
3) In the email message add hard code the link to your task edit form
and provide task ID as query string. Example below

<a href= "http://YourSite/Lists/Tasks/EditForm.aspx?
ID=" [%Tasks:ID%]" > Click here to post approval </a>


To get a link to the document that that initiated the workflow , use
[%Tasks:Link%] ...
To get other columns of document that initiated the workflow , look
up the document wher ID = Tasks:Workflow Item ID

I wonder when will the MSDN documentation for sharepoint designer get
released.

The pending issue is that, when I display the task created user's name
[%Tasks:Created By%] in the email , it displays the user's user id in
DomainName\userid instead of the full name from active directory. It
the task list WSS displys the full user name though. I wonder how to
get the name of the user from the workflow (in sharepoint designer) ..
Any help is appreciated .. thanks

sreejith
Wed May 16 11:04:27 CDT 2007

forgot to mention , sharepoint will automatically redirect the Tasks/
EditForm.aspx?ID=[%Tasks:ID%] url to the actual workflow task page
which would look like Workflows/Workflow%201/pl%20approve.aspx?
workflow=dfi789jsjhg