RE: Document structures for forms and other libraries by Ianb
Ianb
Sun Nov 21 14:29:01 CST 2004
Hi Mike
As I understand it, a document library spectific to the form you have
created is automatically set in place by sharepoint. the actual form you have
created is contained in the library "forms" directory as the template and the
form submissions are the library documents. No other documents can be placed
in the form library and no documents can be moved from the library.
Regards
Ian
"Mike Walsh" wrote:
> I'm going to hope that someone who uses forms actively is going to come in on
> this. Could you say whether this " a form library is created for each new
> form." is done through code you have created yourself; done when you create a
> form from InfoPath or what other action causes the form library to be
> created. I still don't see that info in your reply.
>
> Mike Walsh (still at ITForum hence the irregular posting)
>
> "Ianb" wrote:
>
> > As I understand it... a form library is created for each new form. within the
> > library is the template for the form. All the form responses (when the form
> > is filled out) are also stored in the form library for the specific form. I
> > am generally happy with this. Where I have problems is that my forms also
> > belong to a document library (for example an accident form is part of the
> > safety library). So the logical structure is one issue... I need to present
> > these documents in the same library. It would be great for example to have
> > the form library within the document library and if I generated a data view
> > of the document library it included the forms that are subordinate to that
> > library. Is this a possibility or is there another way
> >
> > The physical layout of the files is another issue. Currently the libraries
> > are created under the web root so it going to get messy. I suppose I could
> > place all the form libraries under a forms folder but Infopath seems to only
> > publish to the web root. I could drag the form libraries to a "form" folder
> > once they have been created. Is this normal practice?
> >
> > Cheers
> >
> > Ian
> >
> > "Mike Walsh" wrote:
> >
> > > Could you explain how it is that your forms are always going into different
> > > forms libraries?
> > >
> > > If you are uploading forms to a form library you can choose an existing
> > > forms library and I'm almost certain that this applies too when publishing
> > > forms to a forms library from InfoPath.
> > >
> > > Mike Walsh Helsinki Finland
> > > WSS FAQ wss.collutions.com
> > >
> > > "Ianb" wrote:
> > >
> > > > Hi,
> > > >
> > > > I have an awkward problem. We have broad catagories of documents eg Health
> > > > and safety policies, standard procedures etc and within these broad
> > > > categories are forms
> > > >
> > > > The problem is that a form library is generated for each form so I have
> > > > loads of these seemingly unconnected libraries that do not relate at all to
> > > > the category that they belong to. How can I include these libraries so that
> > > > they appear within a list view for the related category? Is there a way that
> > > > I can move these forms into a folder (called forms say) and get a list view
> > > > of the forms within the forms folder? Or perhaps I can somehow move the
> > > > folder into the document library that the form relates to
> > > >
> > > > Way beyond my league. Can anyone help with these two issues
> > > >
> > > > Thanks
> > > >
> > > > Ian