How do I customize the Legend in MSProject ?

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  - 1
    - Resource Calendar If I want to give my resources an hour of "off time" for them to do other work during the day, what is the best approach? I could change either their own individual calendar for individuals or modify the Standard Calendar, or create a new base calendar for those resources and make the break from noon - 2 instead of noon - 1. But what if I don't care at what time they execute their duties, as long as it gets done sometime that day. Or should I just keep the calendar "as is" and make sure not to assign more than, say, 6 hours of work per day. Any guidance would be greatly appreciated! -- Thanks! Dee Tag: How do I customize the Legend in MSProject ? Tag: 132533
  - 2
    - Actual % complete versus Planned % complete Hello, When you add the column "% complete" in MS Project, you can enter the actual % complete. I would like to add a column, that shows the "planned % complete". This must be calculated automatically by the start date, the duration and the date today. Example: The start date of a Task is January the first. The duration is 20 days (work and none-working), so the end date is the 20 of January. I would add a column, that shows the "planned % complete". So suppose it is the 10th of January today, the "planned % complete" must be 50% automatically calculated. On the 15th of January this cell must show the value 75% etcetera. Is there a (simple) solution to my problem? And if there is, what is it? Kind Regards, Eric Tag: How do I customize the Legend in MSProject ? Tag: 132532
  - 3
    - Expected end date I have a task with startdate = 2007\11\05, Actual startDate is 2007\12\05. At the date 2008\01\15 I have reported remain. durance as 10h. When I level resources the end date is calculated from startdate + 10h ie. I see an enddate = 2007\11\06. I am interested in an expected enddate as of now. I have tried to enter a statusdate without any luck. How can I see an enddate calculated from either today or from the statusdate so I can see an enddate = 2008\01\17 ? Tag: How do I customize the Legend in MSProject ? Tag: 132524
  - 4
    - view area missing When i open a project file, the view area is totally blank. I could not selet any view. It seems the file is opened. ( I am using project 2003.) Thanks for your help Tag: How do I customize the Legend in MSProject ? Tag: 132521
  - 5
    - Need a simple formula to calculate EV and PV seperately I am using some custom number fields and need a good formula to calculate PV. We calculate EV differently that project, but was hoping for some suggestions. My most pressing issue is calculating PV. Please help! Tag: How do I customize the Legend in MSProject ? Tag: 132518
  - 6
    - Resource text1 into Gantt table Is it possible to insert a resource text field (1-30) into the Gantt entry table? Under "insert column" you can only access a few basic resource fields and within "customise fields" the same fields appear. Cheers - Phil Tag: How do I customize the Legend in MSProject ? Tag: 132511
  - 7
    - Calendar ?'s Hello, I am an entry level project manager and I know this is probably a silly question but I would appreciate any input...It seems like a nightmare to manage the calendars in this program, I'm quite confused and I'm having a difficult time keeping my dates where they need to be. I have spent little time with the program, however I have taken a class about two years ago and unfortunatly I have forgotten most of what I learned. Will someone please explain (as simply as possible) to me the way the calendars work? If I set up a 24hr calendar for the project and want to show an 8 hour task as a day what do I do? I had many other questions but can't really recal the the exact issue I was having so I can't give anymore examples. I think if someone could help me understand the way the system works I would be able to solve many of the problems I have had in the past. Thank you -- Tony S Tag: How do I customize the Legend in MSProject ? Tag: 132509
  - 8
    - Total Slack Calculation What's the proper reply to managers that can't believe that MS Project is calculating total slack correctly? The folks I'm working with add negative lag, Start to Start Constraint types, Finish to Finish Constraint types and then say, "I can't believe we have negative slack." Tag: How do I customize the Legend in MSProject ? Tag: 132505
  - 9
    - Leveling Changes work hours from 2 hrs to 14,944 I have a project that was created in 2007 Project Pro and saved locally. I imported the project onto the Enterprise server. Now I want to do some updates. I retrieved the project from the enterprise server and have all of my work hours. All tasks have the same resource on all of them. There are many tasks that start on the same day. When I level the resources I have one task that was 2 hrs of work is now 14,944 hours and one other that was 8 hrs is now 73,119 hrs. I have not had this problem with projects that were created and saved directly on the enterprise server. Has anyone encountered this problem? Tag: How do I customize the Legend in MSProject ? Tag: 132501
  - 10
    - Project 2003 Tasks Can I or is it possible to create a task specifying an specific start time? Example: February 19th @ 3:00pm for a duration of 2 hours. Tag: How do I customize the Legend in MSProject ? Tag: 132500
  - 11
    - "Necking" Bars on Gannt Is there any way to 'neck' (reduce the thickness) the bars on a Gannt Chart for periods of inactivity? Alternatly is there any way indicate inactive periods on the bar via color, pattern etc? Thanks Lamar Atkinson Tag: How do I customize the Legend in MSProject ? Tag: 132498
  - 12
    - Missing Lookup values in custom fields in msp2007 I have custom fields defined in my Global.mpt. When a new file is created these fields are automatically copied to the new mpp. Some of the fields have lookup values. In msp2003 the lookup values would be copied along with the other custom field properties. In msp2007 the lookup values are missing. Other field type properties copy over fine; graphical indicators, formulas. This appears to be another bug. Its there a work-around? I am using msp2007 w/ sp1. Tag: How do I customize the Legend in MSProject ? Tag: 132495
  - 13
    - Viewer Working with Project Professional 2003. Is there a free viewer so that others might see my projects... If not, is there a good buy for the third party solutions? Much thanks for any guidance Tag: How do I customize the Legend in MSProject ? Tag: 132494
  - 14
    - Support Tasks I am using Project 2003. We have a few project plans that include IT support for applications. The resources are full-time support people, yet we are breaking down their support hours by the different organizations that call in with questions. I am unsure how to structure this data in my project plan. It is impossible to know how many hours a person will spend supportting each organization. Do I use fixed duration with zero hours work? Tag: How do I customize the Legend in MSProject ? Tag: 132492
  - 15
    - How can I get a text field to stop autocorrecting 2 CApitals? Subject pretty much says it all. Our WBS Number (Text4) contains two capitals, such as 5.1.1.1.GAwl. Once you hit enter, M$ reverts it to Gawl. MPM (Microframe Project Manager) is picky enough that GAwl does not equal Gawl. Microsoft absolutely loves to think for you and I can't shut it off. Any help? By the way, excluding that field from the auto spell check (Options... Spelling tab) does not work. Tag: How do I customize the Legend in MSProject ? Tag: 132488
  - 16
    - Office How to find information lost using Mircrosoft Project 2003? Tag: How do I customize the Legend in MSProject ? Tag: 132483
  - 17
    - Are timesheets required for Resource Management in EPM? Hi there! I'm a newbie to EPM. Actually we are just now planning our implementation, which will be a phased approached starting with Project Management, Resource Management and Reporting & Analysis. However we are contemplating about splitting the Resource Management and Reporting & Analysis into two phases depending on how timesheets are handled--which leads me to my question. Are timesheets required for Resource Management or can you fill out timesheets in Project Management without utilizing Resource Management? Tag: How do I customize the Legend in MSProject ? Tag: 132481
  - 18
    - curve s in microsoft project in 2003 how i can do a curve S in microsoft project 2003 Tag: How do I customize the Legend in MSProject ? Tag: 132469
  - 19
    - Changing Week Ends How can I change the weekends on my projects to be Friday And Saturday instead of Saturday and Sunday? Tag: How do I customize the Legend in MSProject ? Tag: 132461
  - 20
    - Newbe I hope I am posting my questions in the right newsgroup but I would like some answers pertaining to Microsoft Project. To make a long story short I have been in the HVAC business for over 20 years and do allot of computer work and last year I became a amputee. Some of my friends who currently work in the field of Project Management have told me that this is a good field to go back for training. I am currently looking into some of the local colleges for training. My questions are: 1. Is there a need for people in the field? 2. Is there a college in the Houston area that you would recommend? Thank in Advance -- Moe Jones HVAC Service Technician Energy Equalizers Inc. Houston, Texas www.EnergyEqualizers.com We Sell Lead Free A/Cs :) Tag: How do I customize the Legend in MSProject ? Tag: 132459
  - 21
    - Release project and resources on completed project Hi! I have 4 different projects set up to use the same resourcepool. When a project is complete - is it possible for me to remove the link between the project and the resourcepool? Or to give another example - I have a project that is set up wrong --> I start all over again with a new file and with the link to the same resourcepool. Even thorugh I deselect "use this resourcepool" --> resourcepool on the "old" project and saves everything, the old project still seems to be linked in. This leads to resources beeing overbooked as they are already beeing used in the old project. Thoughts on this? -- soniva ------------------------------------------------------------------------ soniva's Profile: http://forums.techarena.in/member.php?userid=39584 View this thread: http://forums.techarena.in/showthread.php?t=893139 http://forums.techarena.in Tag: How do I customize the Legend in MSProject ? Tag: 132458
  - 22
    - Resource skill sets Using Project 2007. We have a spreadsheet where each team member capabilities are recorded, one column per team member. There are 46 rows - each representing a specific skill set used in project implementation contains a score of between 1 & 5. Our Project Assistant would like to bring this information into our Resource Sheet so that it becomes easier for her to assign resources based on project and task requirements. I can't think of any way we can do this - there are too many for custom fields to handle. Is there any solution - or 3rd party add on - that might enable us to do this, please? Tag: How do I customize the Legend in MSProject ? Tag: 132452
  - 23
    - Resources with different % Units Hi everybody. I am using Project 2007 (Standard). I have a fixed work, 40 hours task. I have 2 resources assigned at 100% units, both with a standard calendar (40 hrs/week). The duration is 5 days as a conseguence. Let's say that resource A is now available at only 50%. Project assigns 4 hours to resource A on each of the 5 days, while resource B is assigned 8,8,4 hours in the first trhee days of the week. It seems like that when changing %Units assignments, Project tries to keep the duration unchanged. Is there a way to tell Project to try to minimize duration when changing resource %Units assignments? In this case the assignments could be: A: 4,4,4,0 B:8,8,8,0 The duration would then be 4 days instead of 5. Thank you in advance for your kind help. Federico Bravo. Tag: How do I customize the Legend in MSProject ? Tag: 132439
  - 24
    - How do i assign a color to a particular task I work in a service department and i need to have an area where i can assign a colour to Installations and another colour to Service - confirmed, another color to Service unconfirmed, and so on and so on. Is there any way in project i can do this Rachael Tag: How do I customize the Legend in MSProject ? Tag: 132437
  - 25
    - Duration as a variable? I have a group of tasks which are repeated about a hundred times. To optimize the project I need to vary the duration of individual tasks in my work flow. Question: Instead of manually having to change each occurence of this task, can I make its duration into a "variable" such that I input the duration for a specific task once and it will then be propagated through the full schedule? Tag: How do I customize the Legend in MSProject ? Tag: 132424
- Next
  - 1
    - Project Summary Task Just wondering what the difference is between showing the Project Summary Task as opposed to inserting a regular task that is the summary of all tasks. Which is better? I am thinking perhaps Project Summary as it will appear in reports and doesn't require any linking? Thanks so much for any input! -- Thanks! Dee Tag: How do I customize the Legend in MSProject ? Tag: 132423
  - 2
    - Track functional time versus calendar time Embarrassingly stuck because I'm sure this is easy and I'm just having a brain cramp. How do you have Project track functional time vs calendar time at the task level? For example, I have a task that starts 2/1/08 and ends 3/1/08 but will really only involve about 40 hours of the analysts time. How do I get Project to recognize the 40 hours versus the calendar hours but still show the correct start and finish dates. Thanks for the help. Tag: How do I customize the Legend in MSProject ? Tag: 132421
  - 3
    - Can't insert task when grouped? Can someone verify that I cannot insert a task when I have 'Group by...' on? Grumble... Tag: How do I customize the Legend in MSProject ? Tag: 132418
  - 4
    - Display of Overtime Work I have resources that work on several different projects. I assigned the resource to a 40 work week. On the Resouce Usage View, some of the resources have fewer than 40 hours per week, but are shown in red. why is this and how can I change it? -- Steve Tag: How do I customize the Legend in MSProject ? Tag: 132415
  - 5
    - How do I print on paper longer than 14 inches? I'm creating a templet for an evaluation form that is 8.5 x 17 and the printer will only print to 14 inches. How can I reset so the printer will complete the evaluation form? Tag: How do I customize the Legend in MSProject ? Tag: 132414
  - 6
    - Summary Task Reports If I assign resources (work, material, and cost) to different tasks and then want to run a cost report at the summary task level, will I be able to seperate out the different type of resources to see each cost individually? For example, the total material costs for the summary task or the total work costs for the same summary task. Regards, Rachel Tag: How do I customize the Legend in MSProject ? Tag: 132407
  - 7
    - Begin Milestone Subtasks Based on what I have read here about no tasks "dangling" by themselves, and to help avoid problems if move, etc. tasks, I have the following structure. Project Begins Milestone Phase One Summary First Phase Begins Milestone T1 (of this phase) T2 " T3 " First Phase Ends Milestone Phase Two Second Phase Begins Milestone T1 (of this phase) T2 " T3 " End of Phase Two Milestone End of Project Milestone My questions are: Should the Project Begins Milestone be linked to T1 in First Phase? Should the tasks beneath each X Phase Begins Milestone be sub-tasks of it? (indented and it becomes the parent or summary task?) Just not totally clear on the correct structure. Any advice is greatly appreciated! -- Thanks! Dee Tag: How do I customize the Legend in MSProject ? Tag: 132406
  - 8
    - AutoLink Question I am trying to understand the AutoLink option more fully. I see that if I have tasks linked with default FS dependencies, and add a new task between existing tasks, it will automatically break the existing link, and create a new chain. However, if I have changed the dependency type to, say SS, before inserting a new task, it respects the link and doesn't automatically link the new task. Why would that be? Are dependencies that are not automatic respected, even though AutoLink is active? Also, if I move a linked task, it sometimes breaks the link and sometimes doesn't. What is the rule for this? Thanks so much! -- Thanks! Dee Tag: How do I customize the Legend in MSProject ? Tag: 132405
  - 9
    - Subtask My question is, can you have subtaks of subtasks? Can it be broken down that far? Thanks! Tag: How do I customize the Legend in MSProject ? Tag: 132404
  - 10
    - indicator column not showing screen tip when point to it. I am in a classroom and one of the computers shows the screen tip(as it should when you point to the indicator-note, contraint) in that column. A number of the other computers show the indicator but the screen tip doesn't show up when pointed to. Not sure where to go to turn theirs on - I am in the middle of teaching a class so as soon as you know I would appreciate it. Thanks so much, Barb Tag: How do I customize the Legend in MSProject ? Tag: 132401
  - 11
    - Assigning a calendar to one task The base calendar for my project uses an 8 hour workday. I have one task (a lab test) which will run 24 hours a day. For that task only, I went to Task Information/Advanced and assigned a 24 hour calendar. I entered a duration of 48 hours for the task. If I understand correctly, Project should show the task taking 2 work days (24 hours per workday x 2 days = 48 hours). However, Project shows it taking 6 work days, which implies that it's still using an 8 hour workday for that task (8 hours a day x 6 days = 48 hours). How do I get that task to use a 24 hour workday? Thanks, Kevin Fredette Parker Pneutronics Hollis, NH Tag: How do I customize the Legend in MSProject ? Tag: 132398
  - 12
    - Max units vs. tasks with specific resource availability Hi! I have described my problem here http://www.positivistene.org/2008/01/14/MSProjectAndResources.aspx (sorry for the introduction on the case). My main concern is that the developer's "non-productive-work" i ignored in the project, and therefor the project when initiated i already wrong. Programmers do not work 100% 37,5 hours a week, the work closer to 75%. But does this mean that an initial 10 hour assignment is going to b completed in 12.5 hours, or will it take almost two full days calenda time rather than a bit more than one. I did a small test in project. In the resource view I created developers working 65%, 50% and 100%. I then created an "implementatio phase" and a "test phase" - I gave the developers 20 tasks to carry ou - amount of work everything from 2h to 35h. The result? Project uses my % input, but not for calculation in an way. In theory (I believe) my 50% working developer _should_ spend 1. weeks calendar time on set of tasks making out 37.5 hours (1 wor week). But project ignores this fully and says that this well start o monday and be complete following friday. So my quesion is; how do I make sure that project uses the "max units that I set and places a task over the actual available time, instead o how it now works, basically just ignoring it fully -- soniv ----------------------------------------------------------------------- soniva's Profile: http://forums.techarena.in/member.php?userid=3958 View this thread: http://forums.techarena.in/showthread.php?t=89249 http://forums.techarena.i Tag: How do I customize the Legend in MSProject ? Tag: 132395
  - 13
    - How to change Project 2003 to English version? Hello All, Our company has a Chinese version Project 2003. Is it possible to change it back to English version? Please note changing Region and Language through Control panel is not an option. Thanks, Jason Tag: How do I customize the Legend in MSProject ? Tag: 132394
  - 14
    - Resources on Many Projects I'm a long time but basic MSP project user and I havn't really used resources before. My task is: 'Find a way to plan and apportion resources over projects' - ie apportion members of my team to projects on a time basis. I do not for the moment want to go to the lenghth of assigning resources to individual tasks. Before putting in a lot of effort I want to find examples of best practice and see if MSP really is the best tool. Do any of you use MSP in this way and have you any general advice to pass on. One issue that springs to mind is how this plan would interlink with individual project plans. I suppose it would be possible to time them all together in some giant programme - do any of you do this? My immedeate task, to reitterate, is just to plan my people's time (there's about two dozen). If I involve individual project plans these all involve other staff from other departments and I don't want to get involved with planning everything for my 17,000 strong company. Many thanks in advance for your help. Regards, Marcus Tag: How do I customize the Legend in MSProject ? Tag: 132392
  - 15
    - statistical graph showing percentages I would like to produce a statistical graph in excel showing the percentage of the duration of the project elapsed and the percentage of the tasks completed, in comparison with the baseline. Tag: How do I customize the Legend in MSProject ? Tag: 132390
  - 16
    - Highlighting "Task Name"? When in the Gantt Chart view, is there a way to highlight a task in the "Task Name" column? The only method I've come up with is changing the color of the font, but I'd like to highlight the entire cell, similar to the "fill" function in Excel. Thanks, Kevin Fredette Parker Pneutronics Hollis, NH Tag: How do I customize the Legend in MSProject ? Tag: 132383
  - 17
    - Finish time Help. I have a project were a task is set finish to start. Its predecessor finishes at 22/01/08 13:00. The task is set for 12 hours and rightly sets the start time as 22/01/08 13:00. The finish time then changes to 23/01/08 13:00. I want this to be 23/01/08 01:00. I have tried changing the Task Information > Advanced and calendar to 24hrs but it will not allow me to put 01:00. I have tried each calendar option, I have set the working day to 12hrs for a 07:00 to 19:00 finish. I have removed the link but still it does not work. Does anyone have an idea or someone I could email it to try? Thanks Tag: How do I customize the Legend in MSProject ? Tag: 132374
  - 18
    - Warning when have time in a task with an unfinished predecessor Is there a way to get a warning if you are giving actual start date or duration to a task where the finish-to-start predecessor hasn't finished? Thanks. Tag: How do I customize the Legend in MSProject ? Tag: 132362
  - 19
    - Resource Graph "Filtered", can't remove filter When I look at my Resource Graph, instead of a Resource showing, it says "Filtered". If I try to scroll to different resources, they all say "Filtered" and show the same histogram. I've set "Project, Filtered for" to "All Resources", but the filter persists. Any ideas on what this is? I know MP2007 is very buggy, but this seems like more than that. Tag: How do I customize the Legend in MSProject ? Tag: 132360
  - 20
    - Gap Analysis Template I've been asked to put together a plan for completion of an application gap analysis. Does anyone have a best practice template that they would be willing to share? Blaine Pass, PMP Tag: How do I customize the Legend in MSProject ? Tag: 132359
  - 21
    - I need a template for a college research paper using APA Looking for a template for a college research paper using apa Tag: How do I customize the Legend in MSProject ? Tag: 132352
  - 22
    - MS Project: Weightage of activities How do i assign the weighatge of sub-activities to roll-up in a summary task so that I can monitor the progress planned vs actual weightage Tag: How do I customize the Legend in MSProject ? Tag: 132348
  - 23
    - finish grouped tasks first Hi, I'm new to Microsoft Project and have been working my way through all the tutorials but haven't come across an answer to this yet. I entered tasks, durations, resources, and then linked tasks and set dependencies. Then, I realized it was difficult to discuss the schedule with others (with 40 tasks), so I started grouping tasks into phases with summary task names. Now, what I'd like is for Project to re-order the work so that tasks in a phase finish in order, making the duration of each phase as short as possible. If there's a good reason for doing something from Phase 2 right away, that's fine, but if there's no reason to do a task from Phase 2, I'd like to work my way through all the tasks in Phase 1 before moving on. How would you deal with this? Set priorities? Create some (not really accurate) dependency? Or something else? Thanks for any advice you can offer! Tag: How do I customize the Legend in MSProject ? Tag: 132347
  - 24
    - Default Start Time - Recurring Task Hi, I have changed the Project calender and the Working time Standard Calendar to start Mon - Fri at 9 instead of 8 a.m. All tasks respect this when I add them, except Recurring tasks. They maintain the default of 8:00 a.m. Any idea why and how to resolve? Thanks! -- Thanks! Dee Tag: How do I customize the Legend in MSProject ? Tag: 132343
  - 25
    - Using Part Time resources I am sure there has been past discussion on this subjct and if anyone will point me to the topic I would be grateful. My question is what is the process to add partial resources, e.g. I need a programmer for 25% of his time to a task? And what are the consequences of adding a partial resource VS a FTE in how MSp calculates work and displays it in the Gantt Chart View? Thanks! Tag: How do I customize the Legend in MSProject ? Tag: 132342

I would like to create a customized legend in MSProject that contains color
boxes that explain what the different colors mean. I would also like to
explain what the different milestone shape mean (ie. down arrow is Phase II
milestone).

Is it possible to do this in MSProject?

Thanks,

Top

Re: How do I customize the Legend in MSProject ? by Jan

Jan
Wed Jan 16 09:13:05 CST 2008

Hi,

First question no.
Second question standard, read all about it:
http://www.mvps.com/project/faqs.htm
Faq 31 - Customizing Gantt Bars
Faq 33: What the Gantt chart legend shows
HTH

--
Jan De Messemaeker
Microsoft Project Most Valuable Professional
+32 495 300 620
For availability check:
http://users.online.be/prom-ade/Calendar.pdf
"Paul" <Paul@discussions.microsoft.com> wrote in message
news:6DF31D35-5040-4190-B2E7-EB3CB2EFF0AE@microsoft.com...
>I would like to create a customized legend in MSProject that contains color
> boxes that explain what the different colors mean. I would also like to
> explain what the different milestone shape mean (ie. down arrow is Phase
> II
> milestone).
>
> Is it possible to do this in MSProject?
>
> Thanks,

Top