How do I block out a specific time for a status meeting each week

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- Previous
  - 1
    - Time to Market for projects that are put on hold We have the situation where we're trying to track the TTM for projects, but the results aren't completely accurate, as sometimes projects are put on hold, and continued at a later date. This doesn't give us a very good indicator on how long the actual project took to complete. Does anyone have a way to deal with situations like this? Thanks! - James Tag: How do I block out a specific time for a status meeting each week Tag: 91316
  - 2
    - Using built in Functions I have been trying to make the built in function "ProjDateAdd(Date,duration,calendar) work and all I get is "#error". Is there examples of these built in function being used that actually work somewhere? Tag: How do I block out a specific time for a status meeting each week Tag: 91308
  - 3
    - Calendars and resource issues I work on a project that uses MS Project 2003 Standard and we have a developed a schedule (time only, no resources or cost) based on historical data (they have done this many times before) where they know a certain number of people will be needed on the various tasks. They want to add these resources (people) to get an idea of who and when they will be needed, as well as seeing where someone might be overallocated. All tasks are currently in the schedule as "fixed units", non effort-driven. All tasks are currently on a 6 day/8 hr work week and I've been asked to change the calendar to a 6 day/10hr day calendar. I've added the resources to a resource pool all at 100% and need to begin assigning people to tasks (although not all tasks will have a resource associated with it). Can someone provide my next steps? My thought is that I should change the current calendar through "Tools, Change Working Time" to a 6 day/10 hr day calendar and then change the base calendar on the resource sheet to the same. Since I want the durations to remain the same throughout the schedule, will making these changes to the calendars affect my current durations and dates? Also, would I need to change each task that will have a resource assignment to a "fixed duration", non effort-driven task? Any help is greatly appreciated. Tag: How do I block out a specific time for a status meeting each week Tag: 91302
  - 4
    - Duration field calculates 1.92 days for 2 days, how do you fix? Working on scheduleing a large project. I have set up work times and calenders. Every time I enter a duration, the duration field caculates it wrong. for a 2 day task the duration comes out as 1.92, and if I change the duration to 2 days, the finish date jups one date. Tag: How do I block out a specific time for a status meeting each week Tag: 91300
  - 5
    - Inserting Project 2003 data into MS Word I would like to create a table in an MS Word document and have the table data linked to a MS Project file. For Example, a list of a Resource's activities or a table containing task and selected information. Is this possible? Thanks, Duane Tag: How do I block out a specific time for a status meeting each week Tag: 91289
  - 6
    - Help: Project Guru needed Hello, I would like to create a schedule in Microsoft Project for our Manufacturing company and would like some advice before doing so. I will do the automation in VBA (I know there are a newsgroup for that but that's is not my main concern here). We manufacture product. For each product, machines may varies. For each machine, I have a different pool of resource that can work on it. I mean, one person may be able to work on Machine A & B while another resource may be able to work on Machine A & C. My main concern is being able to deal with such knowledge from my people. Is there any way in Project I can deal with that? What would be the best way to define everything? Any help would be greatly appreciated. Thanks! Tag: How do I block out a specific time for a status meeting each week Tag: 91286
  - 7
    - Global.mpt error in project When I try to open Project, I get a Global.mpt error. I have tried to reload the software and get the same thing. Any thoughts on what might be the cause? Thanks in advance for any help. Tag: How do I block out a specific time for a status meeting each week Tag: 91284
  - 8
    - Putting costs against milestones Hi, i am trying to allocate material resources to milestones to indicate costs being incurred when items are received. MSP won't let me do this without increasing the task duration to >0, hence no longer a true milestone and padding my schedule. Is there any way to force materials onto 0-lengths activities? thanks, P. Tag: How do I block out a specific time for a status meeting each week Tag: 91283
  - 9
    - Task hours in 'Task Usage' view I scheduled several projects, assigned resources and have a standard 8 hour day set up with 1/2 hour for lunch. 7a - 3:30p. When I switched the view to task usage, it showed all my resources listed as working 7 hours a day. I want this to reflect 8 hours in a work day. Which setting do I cahange to make this default? This is more for a billing thing, so I need to know man hours we are charging for. Thanks -- Chris M. Tag: How do I block out a specific time for a status meeting each week Tag: 91268
  - 10
    - Calculations not making sense I am running into the usual problem I have with Project in that it works fine until I start trying to work with resources and it immediately starts doing stuff I can't explain. Problem: I have a Fixed Duration Task with 1 resource at 100% on this task. The task has a 4 hour duration, which also is the amount of work. There is a total of 7 of this resource. All my tasks are fixed duration with the assumption being made that the contractor will add additional resources if needed. I am also trying to work with the assumption that a resource will work on a task until completed. So if I assign the resource at 100% on this task the resource should be assigned at 4 hours, right? 4 hour work * 1 unit = 4h duration. Why then does my duration change to 13.7? If I change my duration back to 4 hours, Project reduces my resource time to 0 hours. I have never been able to overcome this problem with Project. It's one of the reasons many people prefer Primavera or other tools. Primavera is pricey, but I can at least explain what it's doing when it levels resources and does the calculations. Project seems to throw in a bunch of extra calculations but doesn't explain what they are. Tag: How do I block out a specific time for a status meeting each week Tag: 91262
  - 11
    - Project Crashes- Anyone else? Hello, If I: Open project file (with tasks and resources) Go to Resource Sheet View Double-click a resource Choose Working Time tab Click on Details button MS project (2003 SP1) crashes. Is this fixed with Service pack 2? I couldn't see it in the list of fixes. Anyone else have this problem. It seems to be repeatable on my PC and a colleagues with any existing or new project file. Tag: How do I block out a specific time for a status meeting each week Tag: 91259
  - 12
    - Can I use microsoft Project (Standard) on a mac? Tag: How do I block out a specific time for a status meeting each week Tag: 91254
  - 13
    - remaining work, estimates to completion. Hi all, I would like to report the remaining work of our resources. Like the report for resource usage, I also want to know what work is still ahead of us (or work not finished in the past). I didn't find a predefined report for that. Is there a way to make a report for that like the resource usage? I am not the expert to programm a report. I have tried if it is possible by creating new filters but it did not work. It would probably need an expert to do that. Kind regards, -- Arno Tag: How do I block out a specific time for a status meeting each week Tag: 91251
  - 14
    - Problem with resource usage durations I am very stuck when inserting durations of tasks for resources on MS Project 2003. First of all all resources calender are the same with 7.30 hours of work time per day. However on the resource usage in the 'timephased' part of 'work' it states 7.5hrs. I don't understand why this is? Secondly, when I assign a resource to a task say 3 days, in theory it should be mon, tues and weds. However it goes onto Thursday aswell with 2.9hrs. I don't understand why project is doing that. Really frustrating because I don't want that to happen. Any thoughts to why this is and how to resolve it? Tag: How do I block out a specific time for a status meeting each week Tag: 91249
  - 15
    - Subprojects indenting Project 2003 pro I created a master project and then inserted projects into it as subprojects. Each additional inserted project indents in the Task Name column progressively further to the right, causing widening of the Task Name column. Outdent does not work. Project summary task was visible on each inserted project prior. How can I prevent this indenting? Nick Tag: How do I block out a specific time for a status meeting each week Tag: 91245
  - 16
    - Microsoft Project Report Question ... I'm trying to create a report that will show anything not completed that has a completion date in the past or within the next week. Can someone point me in the right direction for how to create a report like this in MS Project 2003 Standard. Thanks much, Greg Tag: How do I block out a specific time for a status meeting each week Tag: 91238
  - 17
    - How do I import AND export to Access from Project? I'm new to this application. I need to link my dates (start and finish) and costs to Access. What's is the most efficent way to do this? I want the data linked because the report that is distributed is in Access and will be distributed on a weekly basis. Can anyone help? Thanks! Tag: How do I block out a specific time for a status meeting each week Tag: 91235
  - 18
    - Calculate work complete to-date & stoplight chart I am trying to calculate whether or not the project is on schedule and within +/- 10% of where it is supposed to be on a certain date. Then I would like to take that data and create a stoplight chart view for the major subtasks. I know how to use graphics with a value but am stuck on the calculation. Anyone? mml Tag: How do I block out a specific time for a status meeting each week Tag: 91234
  - 19
    - I'm using WBS predecessors but project won't let me type them. Earlier in the life of this MS 2000 Project Plan I could type wbs predecessors in the wbs predecessor field but now nothing can be entered in the field either through typing or cut and paste. When I use the regular predecessor field it then updates the predecessor but it won't let me enter directly. Tag: How do I block out a specific time for a status meeting each week Tag: 91233
  - 20
    - Conditional Predecessors Hey! Hoping for some guidance. In Project, I have three WBS deliverables, all of which are being worked on by the same resource at the same time. When any one of these is finished, I want the resource to begin working on WBS deliverable #4. So, the predecessor of 4 is 1, 2 and 3, but the start date of #4 should vary, depending on which is finished first: 1, 2 or 3. In Excel, it'd be easy. I'd just say something like START-4 = MIN(FINISH-1, FINISH-2, FINISH-3). Hopefully, I've explained that clearly. Thanks! Tag: How do I block out a specific time for a status meeting each week Tag: 91228
  - 21
    - Best practice when working with multiple projects Hi All, I wonder if there is a fool-proof way to handle multiple projects (with a responsible person for each file) in a consolidated file? Or to put it the other way around: do you have any tips of what NOT to do, or things to be on alert for? All suggestions are most welcome! Cheers Lars Tag: How do I block out a specific time for a status meeting each week Tag: 91220
  - 22
    - Is there a size limit for a .gif file in Project? In Project 2003, I am trying to copy a picture of my project, which is 1004 kb, into a .gif file, but am not having any success. After selecting the rows and entering the date range, a window will pop up that tells me the picture I have selected "is too large to save into GIF" and I am given several options to choose from, two of which are grayed out. For the options, the default selected is "scale the picture to 100 in. in height" and "lock aspect ratio." When I click "ok", another window pops up with the following information, verbatim: Project is unable to create M:\Common\Program Control\PEGEM\Documentation Control (CM)\PEGEM Controlled Documentation\Schedules\Developer Schedules (Project)\PEGEM 2005 Development Schedule 051005.gif The graphics conversion filter encountered an error. Try one of the following: - Reduce date range of the selection - Check that the path to the file is correct - Check network connections - Free up available memory by closing project, programs or window you aren't using - Free up some disk space on your computer I have checked the path and network connections, closed everything I'm not using and have plenty of disk space on my computer. I did not reduce the date range because I have been successful in copying this identical project in the past, with the same date range, which was 2402 kb, over twice the size of the file which I am trying to copy now. As a test, I tried to copy this 2402 kb file again and but have been unsuccessful with it as well. This is the first time I have encountered this problem. I have been copying this same file into a .gif file since March and have always been successful until now. Any suggestions? Tag: How do I block out a specific time for a status meeting each week Tag: 91215
  - 23
    - Dumbing down MS Project Our office uses MS Project solely for the preparation of presentation GANTT Charts. That is, once the chart is created, printed out and presented in one form another it is never refered to in its electronic form again. When our PM's are putting together a schedule they come up with a list of tasks, they identify the days they want each task to start and end on, and that's it. If they feel a particular task should have a duration, they will refer to a calendar or daytimer to figure out for themselves when the end date should be. Is it possible to modify the default settings for MS Project (2002) so that as I add or modify tasks that I only need enter the start and end dates. Right now, if I have any task linking going on, I run into situations where I can't get the end date I desire without playing with a duration value. Gets really annoying. Comments? Suggestions? Tag: How do I block out a specific time for a status meeting each week Tag: 91206
  - 24
    - Export Project Plan from PWA to image or excel I am using Project Server 2003, Project Professional 2003 and Project Web Access. I have a project plan with many different graphical indicators on the Gantt chart view. I also have custom views with similar graphical indicators. Let's say I'm viewing a plan from Project Web Access and I have selected a particular view (which contains graphical indicators). When I export to excel, it exports the graphical indicators as numeric values rather than pictures. My question is - Can I export a selected view, from PWA, to either Excel or as an image file, which will retain the graphics? I know that using Project Professional, I can do it in a round-about way, by clicking the camera tool first, and then saving as web page. Tag: How do I block out a specific time for a status meeting each week Tag: 91201
  - 25
    - Annual Rental Charges I want to include the annual rental of an item, such that the annual lump sum rental is shown on a discrete date each year in the cost reports eg: a line item task called, say, Rental, lasting many years, with annual payments made on, say 1st Jan each year. Is this possible? Assistance much appreciated. Tag: How do I block out a specific time for a status meeting each week Tag: 91200
- Next
  - 1
    - How do I get cells in Excel to link to cells in MSP? I exported an MSP project into Excel. I am trying to get certain cells in Excel to link back to MSP. I used the Paste Special command, but the copied cells show up in the Gantt Chart instead of the corresponding cells. How do I get them to go into the cells where I pasted them? Tag: How do I block out a specific time for a status meeting each week Tag: 91199
  - 2
    - Sorting Resource Names in Task Views I assume this is just a bug, but is there a way to sort the resource names in the pull-down menus when you are assigning a resource to a task? I know how to sort in the Resource Sheet view and that the Assign Resources dialog-box sorts correctly, but I often like to make my assignments via a split window (showing the Gantt Chart and Task Form, for example) and making my assignments there; in this instance, the resources in the pull-down menu are sorted by ID, rather than by name. Any suggestions? Tag: How do I block out a specific time for a status meeting each week Tag: 91198
  - 3
    - Description details for custom text fields I have created a number of custom text fields in my project schedule for values lists. Some of them are numbers that to anyone outside the project team would have not value. Is there a way to extract the value and the description to be included in "some" view? Michelle Tag: How do I block out a specific time for a status meeting each week Tag: 91197
  - 4
    - How do I get copied cells in Excel into MSP cell instead of the Ga I exported MSP into Excel. I am trying to copy cells in Excel to link to ones in MSP. When I use the Paste Special it puts the cells in the Gantt Chart secion instead of the cells I paste them to? How do I get the cells in Excel to link to the corresponding ones in MSP? Tag: How do I block out a specific time for a status meeting each week Tag: 91196
  - 5
    - Typing Total Cost manually Hi, In Total Cost column in MS Project 2003, I type the cost of the project/task manually. I then assign a resource to that task/project and the cost changes to something higher or lower at times. I then have to retype the cost again. Is there a way to stop it from changing? I just need to type in the cost of the projects manually disregarding resource costs/fixed costs etc. Please let me know how to do it if there is a way. Thank you for all the help ppl. Tag: How do I block out a specific time for a status meeting each week Tag: 91195
  - 6
    - Milestones & Fixed Work Hi Got a problem that I need some help with: I have got a task (type = Fixed work) with a resouce assigned to it with work=0 (milestone). If I change the duration of the task the work and cost of the task will also change. Is it possible to avoid this? If I have another "work rescourse" with work >0 assigned to the same task it works ok. Regards Sven Tag: How do I block out a specific time for a status meeting each week Tag: 91194
  - 7
    - How do I change the incorrect, overall, Project finished date? How do I change the incorrect, overall, Project finished date? I need finished date to be 11/23/05...not 12/01/05, but iit is grayed out. Thanks, Geonixon4 Tag: How do I block out a specific time for a status meeting each week Tag: 91191
  - 8
    - Critical path for chosen selection Trying to find an easy way to get the critical path for a chosen selection of tasks in large projects (>1000 tasks). The multiple critical path is not smart enough. Can I make a small VBA-macro that makes this possible? I work in MS Project 2000. Tag: How do I block out a specific time for a status meeting each week Tag: 91190
  - 9
    - Master Projects not displaying tasks on PWA Hello I have a master project with lots of sub-projects inserted in. In the subprojects, if you expand it, lots of little tasks are displayed. However on the PWA, the master project is shown with all my sub projects in, but when I try expanding by clicking on the plus sign of each subproject, all the little tasks are not displayed. I went on the view options to make sure all outline levels are shown. Have I done something wrong? Thanks for helping Tag: How do I block out a specific time for a status meeting each week Tag: 91181
  - 10
    - Task Name without Duration etc. Hello and thank you in advance for helping me with my question. I have been creating programmes using Microsoft Project which require the Duration, Start and Finish dates to be displayed. Is it possible to have a task name entered as a heading leaving all the duration, start and finish dates blank somehow? Thanks again, T Tag: How do I block out a specific time for a status meeting each week Tag: 91180
  - 11
    - Summarizing resource allocation issues for management What is the best way to represnt over allocation scenarios to mgmt? I have about 10 projects with 4 resources that I know we don't have the staff available to do each of the projects simultaneously. Is there a better way represent this info besides the resource usage view and in the absence of the portfolio analyzer? I want to give a clear / concise picture to mgmt. Thanks. Tag: How do I block out a specific time for a status meeting each week Tag: 91174
  - 12
    - Report with Indented Subtasks Apologies if this has been asked before, but I'm new to Project and having some trouble generating a report I'd like to use. 1) I'd like to be able to generate a report that shows my subtasks indented. Right now all tasks (sub or summary) are aligned flush left. 2) I'd like to keep the subtasks locked to the parent summary task when I choose to sort my reports. For example, I have entries that look like this: CLIENT TASK COMPANYX Make New Org Chart - Talk to Jim - Talk to Sue If I generate a report and choose to sort by CLIENT, my subtasks don't stay arranged under their parent summary task. Do I have to link or something? Many thanks in advance. Tag: How do I block out a specific time for a status meeting each week Tag: 91173
  - 13
    - 10/05/2005 Does anyone have any tricks / tips for reporting resource allocation issues? I have about 20 small projects that need to be staffed over the next 6 month with about 4 resources. I need to know the best way for presenting the over allocation dates and which resources are over allocated to management so they can reprioritize the projects. I know I can get this info from the resource usage view but the information isn't very intelligble. I'm hoping there is a way to do this that is easier to read. Thanks in advancde. Tag: How do I block out a specific time for a status meeting each week Tag: 91172
  - 14
    - 2 items on one line Microsoft Project 98 Is it possible to schedule two items on the same line. I'm new to Project and have entered a number of items which is working fairly well for me, but I can't figure out how to put more than one scheduled item on one line. Also ... is there a way to "hide" the ID column. I'm prepare this schedule for a powerpoint presentation and don't need the id column for this purpose. Thanks for any help. Diana Tag: How do I block out a specific time for a status meeting each week Tag: 91167
  - 15
    - Project crashes when I create a filter in a master project Ok I'm good and frustrated. I have a consolidated project that has approximately 60 schedules from the project server embedded in one large schedule. This file has worked great for months, but now EVERY TIME I attempt to create a new filter and save MS Project crashes. I have even attempted to import a filter from another schedule with the same results. Any ideas? Tag: How do I block out a specific time for a status meeting each week Tag: 91166
  - 16
    - Resource Scheduling I am having a problem with the way Project is scheduling my resources. Is there a way to force Project to schedule task resources for the same time period? My example is this: I have a fixed duration task where a crew is using a forklift to perform a job. I have 6 forklifts available round the clock (600% on the resource sheet on a 24 hour shift) and a day and a night crew (100% on a 12 hour shift: 6A-6P or 6P-6A). On my task, I have two resources: day crew and fork lift, both at 100% for 4 hours or a total of 8 hours of work. 8 hours work / 2 units = 4 hours duration However, the @#%$@%@$# application insists on scheduling my two resources at two different shifts which is not terribly useful. Do I have to split the forklifts up to a day and night set also? That seems a gigantic pain to me. Larry Tag: How do I block out a specific time for a status meeting each week Tag: 91157
  - 17
    - Project Server/Professional/Web Hello Everyone! My company has been using Project 2000 standard for years. We're considering moving to a web based product. We want to stick with Microsoft. I've been reviewing all the information on the Microsoft web page but nothing is better than testamonies from people who use the products. What are the drawbacks of the Project EPM toolset? What are the weaknesses of the toolset? What does it do best? Thanks for your comments! Sannas Tag: How do I block out a specific time for a status meeting each week Tag: 91156
  - 18
    - SP2 on Server and Pro required? Is it safe to install SP2 on the workstations without installing it on the server or vice versa? or do i have to make sure all workstations and the server match before users are allowed back on? Thanks Tag: How do I block out a specific time for a status meeting each week Tag: 91152
  - 19
    - Project file opens and immediately tries to implement a filter I have one Project 2003 file that automatically tries to filter the project when I open the file. This happens even when the file is saved without a filter in force. How do I get rid of this? Help! -- WAC Tag: How do I block out a specific time for a status meeting each week Tag: 91151
  - 20
    - Project 2000 Manual Does anyone know where to download a manual for Microsoft Project 2000 or the best place to buy? Tks -- dj Tag: How do I block out a specific time for a status meeting each week Tag: 91149
  - 21
    - WBS uniqueness checking MSP 2000 I am having problems with a project I have which contains a number of links to external projects. Whne I Cut a task, I get the "The WBS code you have entered is not unique" error. There are no duplicate WBS numbers in the project. The same error occurs if the external projects are also open. Deleting the task works OK. I have both the "generate for new tasks" and "uniqueness" boxes ticked in (Project/WBS/Define code). I switched off this "uniqueness" checking and the cut works OK. Alternatively, if I remove all external links the cut works OK. Couple of questions spring to mind: * Does anyone know what triggers MSP to perform the "check for unique WBS" routine? I could understand inserting a new task but I am surprised Cutting a task triggers it. * Anyone have any idea why a link to an external task might confuse the WBS uniqueness checking facility? Appreciate any thoughts. Martin Tag: How do I block out a specific time for a status meeting each week Tag: 91143
  - 22
    - How do I spread a 5 day duration over a 30 day time span I have a task "Aquire Hardware" which takes 5 days actual work but the entire process is 30 days long. How can I enter the task duration with 5 days but have the time line indicate 30 days Tag: How do I block out a specific time for a status meeting each week Tag: 91142
  - 23
    - Function definitions in customized fields I expected that NOW() would return the current date in a Date field. It doesn't, either plain or in square brackets. Where can I find a complete list of these functions with their definitions and usage? Tag: How do I block out a specific time for a status meeting each week Tag: 91136
  - 24
    - Not Seeing resources when building project team First here is the setup - I have 5 people and all are in a different organization in my RBS. All 5 people are in the Project manager group. I have Person A from one organization building a project plan, when they go to build team from enterprise resource pool they see no resources. I thought you would see all 5 resources. What am I doing wrong? Thanks Tag: How do I block out a specific time for a status meeting each week Tag: 91133
  - 25
    - Roll Back Completed Tasks to show complete before project starts - I am importing a project. When it imports tasks and all parts of the project, it shows completed tasks starting on the project date - which mucks up everything. How do I make all completed tasks and partial completed tasks show on the Gantt chart-start-end dates as complete before the start date of the project? For example a 5 day task is complete, then another task is linked to it which is 5 days - Project is showing the uncompleted 5 day task can not start for 10 days because the completed task that is 100% complete can not start until the start date of the project. I have similar issue with partial completed tasks. Appreciate your help on changing a setting somewhere.. Is this clear to you? If not let me know. Again, Project starts 9-30-05, I import a completed task which duration is 5 days project shows the completed tasks starts todayâ??s date 10-05-05 ends 10-10-05, the next uncompleted task linked to this one starts 10-11-05 and ends 10-16-05 -- The uncompleted task should be able to start as of todayâ??s date.. --- I need to roll back, get completed tasks to show complete before todayâ??s date... Tag: How do I block out a specific time for a status meeting each week Tag: 91132

How do I block out a specific time for a status meeting each week?

RE: How do I block out a specific time for a status meeting each week by DonL

DonL
Fri Oct 07 17:01:01 CDT 2005

Cornad,

You can use the menu option "Insert | Recurring task...."

Hope this helps! :)
--
Don L.

"Cornad" wrote:

> How do I block out a specific time for a status meeting each week?

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