Send automatic e-mails from MS Project

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- Previous
  - 1
    - How do I show that one task creates resource for another in Proj? I am using project and I have some nessisary resources that are not financial. One task is to get those materials. Another is to use those materials. is there a way to make it so that the nessisary materials for a task are generated by another? Tag: Send automatic e-mails from MS Project Tag: 107803
  - 2
    - Baseline Roll-up Incorrectly I have a task with one resource assigned. When I baseline this task (it is 0% complete), I see a baseline cost of $28000 in the Gantt view. I switch to task usage view and insert the Baseline Cost column I can now see each resource assigned to a task. My one resource assigned to this one task is showing $32600 while the line immediately above it (the task name) continues to show $28000. I manually verified that $32600 is correct and that MSP is correctly weighting each baseline hour against the $/hr over the time phase. The rate increases.... If I look at the $28000 and divide it by the task hours, the resulting hourly wage is less than the smallest value I've entered into the Cost Rate Table A. I have verified I am making calculations against the single saved baseline, EV method is %Complete against the same baseline. Can anyone explain why the sum total of all resources applied to one task would not sum up correctly to a total task cost? When I baselined, I verified the roll-up boxes were selected. Tag: Send automatic e-mails from MS Project Tag: 107801
  - 3
    - Bar Formatting with Resource Name How can I have the resource name show up on each tasks' timeline bar? I need to be careful where I add the resource name because when adding it in certain areas it causes my task hours to be duplicated and that then throws of other reports used to analyze task/project hours. Tag: Send automatic e-mails from MS Project Tag: 107799
  - 4
    - Work Effort / Enterprise Duration In a custom field, Enterprise Duration Fields, what formula can be written to provide "resume date minus todays date" while taking into account weekends and holidays, etc. im trying to create a variance field between how much work has been completed vs how much work SHOULD have completed, without using any baseline fields. This is, of course, in the thick client. Ryan Tag: Send automatic e-mails from MS Project Tag: 107798
  - 5
    - Need help formatting the HTML page save from project 2003 I saved a project as an HTML file. The formating within is not what it should be. Can I edit the format without having to manually write the source code? I am looking for an easy update process. Tag: Send automatic e-mails from MS Project Tag: 107788
  - 6
    - View Order in Viewbar Is there a way to change the order of views in the viewbar ? Not a big issue, but it'd be nice to arrange them . Thanks Tag: Send automatic e-mails from MS Project Tag: 107779
  - 7
    - View Order in Viewbar Hello everyone, Is there a way to change the order of views in the viewbar ? Not a big issue, but It'd be nice to arrange.. Thanks Tag: Send automatic e-mails from MS Project Tag: 107778
  - 8
    - What determines a red resource in resource usage view? I have several resources that are showing "red" for overallocated in the Resource Usage view. The standard calendar and working time show a 40 hour work week. However, the resources in question only show work allocated to them in the 18 to 25 hours per week. But they still show as overallocated. Compounding my concern is that other resources with similar -or less - work assignments do not show as overallocated. All resources are 100% to all tasks. -- Al Harris, PMP Tag: Send automatic e-mails from MS Project Tag: 107777
  - 9
    - Previous Version of Project or restore from archive One of the project managers accidently deleted all resources from the project and checked it into the project server. that project had 360 tasks and around 30 respources with actuals. Task are there but no resources. How can I go back to a previous version of that project as i have heard project server has versioning capability. OR How can we restore that project back from our backup, we do backup every night here. Any help will be appreciated. Thanks Tag: Send automatic e-mails from MS Project Tag: 107776
  - 10
    - Task is shown starting on a non workind day I have a task with a task calander assigned to it, with work days specified from Oct. 31 to Dec. 31st. But the early start for this task is listed as June 8; which is defined as a non working day for the task calander. Is there any way to make the early start date and Gnatt chart show Oct. 31st? I feel that MS Project is handling the working/non working days in its calculations of finish dates, but it shows a start date that is defined as a non working day. Can anyone help? Tag: Send automatic e-mails from MS Project Tag: 107774
  - 11
    - Latest EPM newsletter This one has a list of "EPM Best Practices"... check it out. Over 800 signed up! Please follow the link to view... http://www.clsassociates.com/newsletter3.htm Thanks! Tag: Send automatic e-mails from MS Project Tag: 107773
  - 12
    - Total Cost vs Fixed Cost HI, Can someone tell me what the difference is between these two fields and how they are best used? Thanks Tag: Send automatic e-mails from MS Project Tag: 107772
  - 13
    - Printing the "note" inforamtion to the "Gantt view" Hello I would like to be able to print "note" information the bottom of the page of my Gantt view Is that possible? Thanks for you help Majid Tag: Send automatic e-mails from MS Project Tag: 107771
  - 14
    - Changing Start & Finish dates and automatically adjusting Due date I am new to microsoft Project ($400 training-worthless). I am working on a project. I have finished one job. Most of my jobs are the exact same all the way through, but with different ship dates. I want the same durations, but when I change the Start and finish dates the duration dates do not automatically adjust. Instead it just shows me being done with the next project well in advance as it is using the previous projects dates. Is there any way of NOT entering each start date manually? Tag: Send automatic e-mails from MS Project Tag: 107769
  - 15
    - Changing UNC file/path names in linked projects I have a set of project files with links to several other files, including a master project file that contains all of the files and a resource pool file. They are currently stored on a single directory on a file server. I would like to move the files to another locations, but the UNC path names are embeded in the (predecessor and successors) links. I've tried to use relative path names, but Project converts these to UNC names, including the server and full directory path. Is there a quick way I can update all of the links in all of the files so that I can move them? I know how to do this manually by updating every link in every file, but there are a couple of hundred all togther. A related qustion ... I would like to be able to store a "snapshot" archive of the set of files at a point in time and look at them. I can copy all of the files into a different directory, but since they all have UNC path names, when I open the moved files, they link back to the ones in the original directory. I would like to be able to open them relative to the current directory. This does not appear to be possible without changing all of the UNC link file names. -- Shawn Pollack University of Michgan Hospitals and Health Centers Tag: Send automatic e-mails from MS Project Tag: 107758
  - 16
    - Is there an automatic marking of % complete for milestones? In my project plan, i have milestones with predecessors. Once those predecessors are 100% complete, should Project be marking the specific milestone they are tied with as 100% complete? I noticed in this user group in late Oct 2005, that Jan you shared macro code to mark milestones complete based upon previous tasks. I am asking for a slight twist upon that - i.e., will Project update a '% complete' field for a specific milestone whose predecessors are 100% complete? thanks for your help! jlg Tag: Send automatic e-mails from MS Project Tag: 107757
  - 17
    - How can I display link lines for rolled up tasks? If I choose Format > Layout > "Always roll up Gantt bars" and "Hide rollup bars when summary expanded," the link lines disappear when the task is rolled up. I can bring them back by unchecking "Hide rollup bars when summary expanded," but this results in too much clutter on the screen (i.e. the duplicate bars get a big confusing). Is there any way I can either (a) display the link lines for rolled up tasks while still hiding the rollup bars when the summary is expanded or (b) modify the formatting of how rolled up bars appear when their summary is expanded (e.g. making it look just like a standard summary task)? Tag: Send automatic e-mails from MS Project Tag: 107756
  - 18
    - Levelling again I search in the forum for solution and can't find anwers ! Here is the setup of my project : - All fixed work - Lots of links - MSProject doesn't give me warning of overallocation, so each task is 100% or less - When auditing, I checked the option - Audit can ajust task individualy - Audit is done hour by hour I execute the project audit and the result is that almost all resources are overallocating. I want the tasks to be postpone in the futur. Can somebody suggest something ? Thanks in advance Marty Tag: Send automatic e-mails from MS Project Tag: 107754
  - 19
    - Can I use imbedded projects on an intra-net site? I want to use the imbedded schedule function, but I can't get Project to accept the link. It tells me that I can't link to a web-page. The setup is exactly like you would normally use to imbed schedules, except it's on our companyâ??s collaborative site. Any way around this to make it work? Tag: Send automatic e-mails from MS Project Tag: 107753
  - 20
    - Grouping format When I have tasks indented to create summary tasks. They lose their place in the schedule (All summary tasks dispaly at the top of a group) when I use grouping to organize my schedule. How do I get the summary tasks to stay with their perspective subtasks? Tag: Send automatic e-mails from MS Project Tag: 107747
  - 21
    - how do you copy the material on a floppy to microsoft word My husband has a floppy disk that he wants to transfer what's on it to Microsoft Word. can't seem to do it. Tag: Send automatic e-mails from MS Project Tag: 107743
  - 22
    - Linking issue when part of a shell? I have 10 different schedule files, and all of them have links to at least one other schedule file, and some have links to more than one schedule file. When I open all of them at once to get the latest date info between the input/output milestones, everything updates fine. I even verified this by hitting F9. If I use what I call a "shell", a standalone project file that has each schedule linked into it (so as to view all of them in one project file), MS Project kind of hangs up/keeps calculating as if there is circular logic, but no error message appears. I have tried isolating the issue by only opening up no more than 2 schedule files in the shell (I usually collapse all schedules files, but when expanding more than 1 file, that's when the calculation starts) to see where I get hang ups, but haven't had much luck. Any suggestions? Tag: Send automatic e-mails from MS Project Tag: 107739
  - 23
    - Inserting Multiple Projects into a Master - When I insert two projects into a master Project A & Project B, when the master is closed and saved and then the project A is opened, it shows project B inside of it. This is not the results I was hoping for. Am I doing something wrong? I tired two ways, the first was inserting the two projects and when i did this, it appeared that Project A was correct until Project B was inserted then it appeared tha Project was a indented under Project A which explains why the project A original file had the project B info on it. Aince this did not work I tried merely copying and pasting the data from the indivdual projects intot he master but this looked liek they were not linked together meaning changes in either dod not report to the other. I want to be able to "link" Project A & B into the Master so updates of each project are reported to the master, but I also want the individual projects to remain indivisual i.e. project A should update if I move a date of project A in the master, but it should not have any of project B info in project A. Please help... Tag: Send automatic e-mails from MS Project Tag: 107737
  - 24
    - Project Portfolio Server 2006 anyone knows how to login into Project Portfolio Sever? we download from our msdn subscription and install, we found two users on databases ('super','default') but the passwords are encrypted..... Tag: Send automatic e-mails from MS Project Tag: 107735
  - 25
    - How do I customize field names? I am trying to change the name only of the fields "baseline" and "variance". I do not want to change the integrity of the fields. Any help is appreciated! Tag: Send automatic e-mails from MS Project Tag: 107732
- Next
  - 1
    - milestones I want to display an extra marker on my milestone line on the gantt chart. I have one marker for "baseline start" and one for "start." I also need a marker that indicates that the baseline start recieved an extension. I tried adding a new column "baseline2 start" and giving it a marker, but then the marker for "baseline start" disappeared (though the date that normally appears beside it didn't) and I can't seem to get it to reappear even by hiding the "baseline2 start" column. I'm pretty new to project and any help with this would be great. Thanks. Tag: Send automatic e-mails from MS Project Tag: 107727
  - 2
    - Does Project 2000 work on a Windows XP Professional operating sys. We are converting to a Windows XP Pro environment on all the PCs where I work. I'm testing the various applications we have to see if they'll run in that environment. Does anyone know if Project 2000 runs on an Office XP Pro PC? Thank-you! Tag: Send automatic e-mails from MS Project Tag: 107726
  - 3
    - Surpressing task updates when processing timesheets When processing timesheet updates in PWA, on clicking 'Update All', relevant schedules are opened in MS Project and the changes are applied. What also happens is that any pending task updates get automatically sent out (the same effect as a 'Publish New and Changed Assignments'). Is there any way of stopping these updates being auto-sent? What I'd like to do issue these updates selectively (much as you can when choosing 'Publish New and Changed etc'); not being able to, means a lot of unnecessary updates get sent to resources - net result being they take less notice of them. Any clues? Thanks in advance. Kev. Tag: Send automatic e-mails from MS Project Tag: 107725
  - 4
    - SPI CPI Confusion Dear All; I have a huge project plan and in that plan there are two tasks where the CPI is around 3.0 and the SPI is 0....... Is this sort of a situation possible? If yes then can anyone give me a scenario where i can try to reproduce this? Regards Sameer Tag: Send automatic e-mails from MS Project Tag: 107723
  - 5
    - "Read only recommened" seen on one PC but not on other? In Project2003, A file is saved as read-only, with a passowrd to open, and is stored on a server. Can anyone tell me why some users get the prompt for read-only or password to open and others don't get the option and the file just opens as read only? Tag: Send automatic e-mails from MS Project Tag: 107722
  - 6
    - complete task how can I assighn weight to percent of compelet task? Tag: Send automatic e-mails from MS Project Tag: 107721
  - 7
    - limit special users Hello I need to limit some users and just allow them to update %complete. Isn't it realy possible? If not, Why can its brother (Excel) but MSP can't? Thanks Tag: Send automatic e-mails from MS Project Tag: 107710
  - 8
    - Gantt Viewer Hello, I'm looking for an application which help me to present at a Webpart or any Website some tasks, ms etc which I marked at the project prof. -- Asaf Shamay Matan - Business Process Consulting http://www.matan.cc Tag: Send automatic e-mails from MS Project Tag: 107709
  - 9
    - Project 200 with Outlook 2003? I am considering using Microsoft Project, but with the 2007 version around the corner, would probably want to wait for that version to be available. However, our office is using Microsoft Office2003, and we don't want to upgrade anytime soon. The question is if Project 2007 will able to integrate with Outlook 2003? Joe Dunfee Tag: Send automatic e-mails from MS Project Tag: 107706
  - 10
    - Forn View - Resource Work When assigning resource to task in the Resource Work view, the drop down resource list appears in Resource ID order. Is there a way for the drop down list to show Resource Name order? MSPLearner Tag: Send automatic e-mails from MS Project Tag: 107705
  - 11
    - Resource / Task Analysis for Excel Hi all I'm using Project 98. I have my tasks fully resourced. Some tasks have multiple resources. I want to create an Excel Extract that demonstrates all the Resources and the tasks assigned to them by Work. I trying to do this from the resource view but the tasks do not show. Is this something to do with the way I've setup the plan or is the feature not available. As an aside, I've noted that text fields cannot be incorporated into the analysis wizard - that a shame. Many thanks to all who reply H :-) Tag: Send automatic e-mails from MS Project Tag: 107704
  - 12
    - converting rows to columns in a table I have a master project with 5 sub projects with the same 4 milestones, I want to display a report with the milestone name as a column heading and the dates listed in the column so that a user can easily see the due dates of each milestone accross the projects by reading down the column. Tag: Send automatic e-mails from MS Project Tag: 107703
  - 13
    - Confused about total slack I can't figure out how MS Project calculates Total Slack. For most cases, it's LS - ES. However, that doesn't always hold. Have googled on this for hours but can't find an asnwer. Here's a simple example: - add two tasks to a new project, "a", "b" - make "b" a predecessor of "a" - add constraint MSO 6/1/06 on "b" - schedule forward with start date 6/12/06 MS Project 2003 calulcates the following (TS=total slack, FS=free slack, SS=start slack) (1) task a: ES=6/12 EF=6/12 LS=5/31 LF=5/31 TS=-8 FS=0 SS=-8 (2) task b: ES=6/1 EF=6/1 LS=6/1 LF=6/1 TS=-8 FS=0 SS=-8 Both tasks have the same slack, even though they have different values for LS-ES or LF-EF. Task b has the same dates for ES/EF/LS/LF yet the TS is not 0. This shows that TS cannot be computed from just ES/EF/LS/LF. How does MS Project exactly calculate Total Slack? Anybody have a formula (the english explanation in Microsoft Project Help isn't very complete) Thank's very much! Tag: Send automatic e-mails from MS Project Tag: 107695
  - 14
    - Webmaster Contact Info Can the webmaster for http://project.mvps.org please contact me? The e-mail on the website was returned. jeaksel@yahoo.com Thanks Tag: Send automatic e-mails from MS Project Tag: 107693
  - 15
    - underallocation i am not sure about naming my subject as underallocation. i have task = 3h work it is fixed work also, only 1 resource is allocated for it the allocation unit is 100% and the plan is distributing this work between 2 days as 1.5 h in one day and 1.5 in the following day. also, there is no other task assigned in this day to my resource and working hours are 6.5 h/day my 1st question is why do the MS project distributed like this instead of putting the whole 3 h in one day?? the 2nd question when i change the unit of this resource to 200% it is marked red as overallocated, why is this happening? please, advise. thanks, ddd.... Tag: Send automatic e-mails from MS Project Tag: 107690
  - 16
    - Can I print starting at the bottom of the page to the top? I am trying to print on paper that has a cut out at the top, so it won't feed through my printer without getting jammed. Is there a way that I can have the bottom of the invitation printed first, so I can insert the straight edge of the invitation into the printer Tag: Send automatic e-mails from MS Project Tag: 107689
  - 17
    - how do i hide colum name in group option When i group my project by any column i see there column name and then group. I want to see column title and name instead. Is there anyway Thanks Tag: Send automatic e-mails from MS Project Tag: 107686
  - 18
    - how do i set up a report for future resource utilization levels? I am looking for a method for MS Project to show percentage utilisation across billable and nonbillable tasks for approx 20 resources for past, present and planned (future) projects. Tag: Send automatic e-mails from MS Project Tag: 107677
  - 19
    - Roll up baselines I'm reading project help. I want to save a baseline for some specific tasks as my schedule is not complete.It says under 'roll up baselines' I am not sure exactly what roll up means. It says if I want baseline data for selected tasks to be rolled up to those tasks' summary tasks' select the 'to all summary tasks' check box. What does roll up do? thanks Tag: Send automatic e-mails from MS Project Tag: 107676
  - 20
    - Progress report HI, This should be pretty easy but I can't figure how to do it. I need a way to create a report that shows the progress from a given status date...I need to know what the remaining work is and what the remaining work should be a the given point. I would like it in a table format, not the graphical representation in the Gantt. Any suggestions? Tag: Send automatic e-mails from MS Project Tag: 107673
  - 21
    - Totla time of task How can I make the total time for a task not include time when there are no subtasks. For example a task of developing a learning package might contain 4 sub-tasks each of 6 days duration but the total task time for development is given as 45 days because there are gaps between the end of one sub task and the beginning of another. Tag: Send automatic e-mails from MS Project Tag: 107670
  - 22
    - How to schedule resource morning and afternoon task time? I would like to know how to schedule a resource for one task to the morning and another task to the afternoon. If the morning tasks takes longer then it should skip to the next day, not schedule for the afternoon. Here is the situation. I have two projects to work on. One for my customer and one internal to the company. I would like to split my resource time into two daily groups, morning and afternoon. I would like all customer project tasks to be scheduled in the morning and all internal project tasks for the afternoon. How can I do this? -- Regards, Martin Tag: Send automatic e-mails from MS Project Tag: 107669
  - 23
    - Duration is not accurate I have created a schedule using the default calendar of 40 hour weeks and 8 hour days. I have then adjusted the calendar to reflect the standard working time for our company which is 37.5 hours weeks and 7.5 hours days. The task bars have now all been slightly adjusted. For example I have a 10 day task that finishes a few hours before the end of the 10th day. So the succeeding task starts a few hours earlier. Anyone got any idea on how I might fix this? Tag: Send automatic e-mails from MS Project Tag: 107661
  - 24
    - How do you create a cashflow graph for fixed costs? I am trying to create a visual cashflow graph that can display the project's fixed costs allocated over the course of the project, and set it to compare against the Gantt chart. Right now all I can seem to find is a printable cashflow report that lists the fixed costs prorated over their specified task durations and totals them by week or month. It would be much more useful to me if this information could be plotted in graphical form to compare to the actual project schedule. Any help would be greatly appreciated. Tag: Send automatic e-mails from MS Project Tag: 107659
  - 25
    - collaboration using email I am using Project 2002. When I use email collaboration and publish information the email sent to the resource gets an attachment with a .MTM. There no way the resource can accept the task nor it gets updated in his Outlook task list. How can I sort this out? Shanaka Tag: Send automatic e-mails from MS Project Tag: 107655

Is there a way to have an Outlook e-mail (reminder) automatically sent from a
Task in MS Project 2002 (or 2003)? For example when a task or milestone is
late send a notice to the task resource. Or have e-mail triggers at various
locations in a task 25%, 50%, 70% or end?

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RE: Send automatic e-mails from MS Project by MauriceBirchler

MauriceBirchler
Mon Sep 04 20:35:01 CDT 2006

Certainly - using vba code to access an MS-Outlook object.
You will have to engage a developer

"Michael" wrote:

> Is there a way to have an Outlook e-mail (reminder) automatically sent from a
> Task in MS Project 2002 (or 2003)? For example when a task or milestone is
> late send a notice to the task resource. Or have e-mail triggers at various
> locations in a task 25%, 50%, 70% or end?

Top