Re: Need help with resources by davegb
davegb
Wed Jan 11 08:45:01 CST 2006
Eric Vergne wrote:
> Well, now I'm even more stumped. I can't duplicate the problem in a new file.
> Like you said below, it worked perfectly in a new file. I also found that
> going into the task and deleting all the resources, saving, and then adding
> them back no longer produces the problem.
>
> This is all good, because the problem seems to have vanished when i removed
> the resources. Unfortunately, i'm not exactly sure which form i entered the
> resources into in the first place. I don't know if I assigned them via the
> wizard or directly into the task dialog box or some other way.
>
> I'll play with it some more. If I can duplicate it then I'll let you all know.
>
> Thanks for all your help.
>
> Eric
>
> "davegb" wrote:
>
> >
> > Eric Vergne wrote:
> > > When i entered the resources, it defaulted to the Standard Calendar, which I
> > > did not change.
> > >
> > > I've tried the task with both no calendar and a custom calendar. The custom
> > > calendar is a copy of the default calendar with the US Government Holidays
> > > excluded from working time. The particular date I am working with is nowhere
> > > close to a holiday or other non-working time.
> > >
> > > "JulieS" wrote:
> > >
> > > > Hi Eric,
> > > >
> > > > The message of "the resource is assigned....." usually indicates that the
> > > > resource has non-working time in their calendar. Have you changed the first
> > > > resource's calendar?
> > > >
> > > > Julie
> > > > "Eric Vergne" <EricVergne@discussions.microsoft.com> wrote in message
> > > > news:F5A07380-742F-49AD-A657-D367D0265FD2@microsoft.com...
> > > > > No dice, it doesn't help.
> > > > >
> > > > > On a fixed duration, with or without Effort Driven checked, i have the
> > > > > same
> > > > > problem:
> > > > >
> > > > > With the duration set to .2, project automatically calculates work as .18
> > > > > (1.6 total), Assignment Units as 11%.
> > > > >
> > > > > It accepts me changing the units to 100% for all 9 people.
> > > > >
> > > > > However, when I change the work to 2 hours for the first resource, it
> > > > > gives
> > > > > me an error stating: The resource is assigned outside the originial dates
> > > > > for
> > > > > task [Taskname]. The duration of this fixed-duration task will change to
> > > > > accomodate the resource assignment.
> > > > >
> > > > > On a fixed unit task, with or without Effort Driven checked, or on a fixed
> > > > > work task i have the following:
> > > > >
> > > > > With the duration set to .2, project automatically calculates work as .18
> > > > > (1.6 total), Assignment Units as 11%.
> > > > >
> > > > > It accepts me changing the units to 100% for all 9 people.
> > > > >
> > > > > However, when I change the work to 2 hours for the first resource, it
> > > > > automatically changes the duration to .43 days and begins calculating the
> > > > > work. The work calculation is correct (i.e. changing all 9 people to 2
> > > > > hours
> > > > > totals to 18 hours work on the task). When it does this, the change in
> > > > > duration automatically pushes the task to a second day (i.e. it spans 2
> > > > > days)
> > > > >
> > > > > Maybe this is a better explanation.
> > > > >
> > > > > Thanks for your help,
> > > > >
> > > > >
> > > > > Eric
> > > > >
> > > > > "JulieS" wrote:
> > > > >
> > > > >> Hi Eric,
> > > > >>
> > > > >> Double click on the task to show the Task Information dialog box. On the
> > > > >> Advanced tab, uncheck effort driven. Click OK.
> > > > >>
> > > > >> Now as you assign additional resources, the work for each resource will
> > > > >> be
> > > > >> calculated based upon the task duration * unit assignment. The duration
> > > > >> will stay the same, the amount of work will increase for each new
> > > > >> resource
> > > > >> you assign.
> > > > >>
> > > > >> Hope this helps. Let us know how you get along.
> > > > >>
> > > > >> Julie
> > > > >> "Eric" <Eric@discussions.microsoft.com> wrote in message
> > > > >> news:781A300F-0FAF-43EB-B9D7-1D120A718530@microsoft.com...
> > > > >> >I have a project schedule that i'm beginning to assign resources to. One
> > > > >> >of
> > > > >> > my tasks, a meeting, requires 2 hours of effort from 9 people. Problem
> > > > >> > is,
> > > > >> > when i enter the amount of effort it changes the duration of the task.
> > > > >> > How
> > > > >> > can I prevent this? What i want is:
> > > > >> >
> > > > >> > 9 resources, each with 2 hours work
> > > > >> > units 100%
> > > > >> > Duration .25 days (i.e. a 2 hour meeting)
> > > > >> >
> > > > >> > I've experimented with all 3 task types, and unfortunately they all
> > > > >> > seem
> > > > >> > to
> > > > >> > change the numbers. Is there any way to overcome this?
> > > > >>
> >
> > I just created a new task in Project. I set the duration = 2hr. I then
> > created 9 resources in the resource assignment box. I then assigned all
> > 9 resources to the task. They are assigned 100% for the 2 hrs.
> > What did you do differently? Where did you actually do the
> > assignements? Did you add the resources one at a time or all at once?
> > Give us the details of exactly how you did it. Or just try it the exact
> > same way I did and see that happens.
> >
> >
Glad you got it worked out. As you work with Project, you'll find that
many things are order dependent. Do the same steps but in a different
order will give entirely different results. It's the nature of the
beast. And once you've assigned a resource to a task, if you change the
assignment or add more resources, you get very different results. When
I work with my clients, particularly in the area of resource
assignments, after I figure out what results they want, I create a
protocol of how to get that result. I then tell them to always follow
that exact protocol if they want that result. Avoids a lot of problems!
Hope this helps in your world.