Finding Overallocation

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  - 1
    - Project to Primavera Hi Does anyone know if there is a quick and easy (or even not easy) way to export data from Microsoft Project 2003 to Primavera Project Planner (P3) including most importantly links (all links not just the first one) Any suggestions gratefully accepted Thanks TK Tag: Finding Overallocation Tag: 106561
  - 2
    - PERSONAL BUSINESS FORMS - INPUT CLIENT INFO SUCH AS CONTRACTS forms keeps moving when I try to fill in information for client. Just keep it simple please. tried the forms field the text box what am i doing wrong. just want it to stay still unless I need more room than the space allows. thank you Tag: Finding Overallocation Tag: 106560
  - 3
    - Grouping Hey people i have not been able to fine out yet but does any one have any idea obn why i can't add tasks into a project that is grouped??? thank you Andrew Tag: Finding Overallocation Tag: 106559
  - 4
    - Earned Value I am having a problem with one job in my current project. I have updated the %'s however in one job the BCWP has not progressed. I reset the %'s to zero, removed the $ values and then re-entered them, re-baselined, and then put the correct %'s back in. The BCWP field still did not populate. Can somebody please help. Thanks. (New user to this newsgroup) -- Brad Whitford Tag: Finding Overallocation Tag: 106555
  - 5
    - Filtering Material Resources In the 'resource sheet' view the field 'type' identifies "Material" or "Work". I want to filter out some resource types with (or before) export(ing) data, and hoped the field 'Resource Type' in the 'Gantt chart' view would identify whether a resource is "Material" or "Work". It doesn't. How can I filter / query MS Project to identify what 'type' a resource is labelled as (equivalent to the 'resource sheet' field 'type')? Tag: Finding Overallocation Tag: 106554
  - 6
    - overburden rate is the overburden rate of 10.00 added to the normal hourly rate in microsoft project Tag: Finding Overallocation Tag: 106549
  - 7
    - Importing MS Project data into Visio timelines The import function between Visio and MS Project does not have sufficient options. Request implmentation of a "filter" option such that Visio will import only tasks that have been flagged in MS Project for export to Visio. This will prevent some of the extreme label clutter and overlap in the Visio import, saving users much editing time and allowing more control over the Visio look. In general, Microsoft should integrate MS Project reporting and Visio timeline functionality to a much greater extent. ---------------- This post is a suggestion for Microsoft, and Microsoft responds to the suggestions with the most votes. To vote for this suggestion, click the "I Agree" button in the message pane. If you do not see the button, follow this link to open the suggestion in the Microsoft Web-based Newsreader and then click "I Agree" in the message pane. http://www.microsoft.com/office/community/en-us/default.mspx?mid=67a83214-016e-4174-8217-b70a9ac08b77&dg=microsoft.public.project Tag: Finding Overallocation Tag: 106545
  - 8
    - constraints and links I want to set a constraint that allows a task of specified duration to have a flexible start date, but finish not later than another specified task finishes. How do I use constraint type and linking between the two tasks to achieve this outcome? In other words, these two tasks run in parallel, but finish on or by the same date, with the finish date driven by one of the tasks (i.e. can shift if the controlling task finish date shifts). In MS Project 2003 or MS Project 2007 beta. Tag: Finding Overallocation Tag: 106544
  - 9
    - levelling Could you explain what levelling means in simple terms? Thank you in advance. Tag: Finding Overallocation Tag: 106539
  - 10
    - Pooling resources How can I use an existing project file with schedule and resource table to convert into a pool resource file with only resource table and without schedule? Do I need to remove all the tasks or just remove the start and finish dates of the task? Thanks Tag: Finding Overallocation Tag: 106535
  - 11
    - Filter function is NOT working in Project 2002 Professional For some reason that is completely confusing me, the filtering function is not working in Project 2002. For the longest time I thought I was doing something wrong (even though its a very simple function). I finally went to my home computer and used the filter function on Project 2000 and it worked fine. Is there ANYTHING that anyone can think of that might be causeing this? A checkbox, setting, etc.? I would just reinstall Project, but it was installed by our Computer guys in another state and I probably wouldn't get the computer back for weeks. I have some stuff due for the project ASAP so any help would be GREATLY APPRECIATED. Thanks in advance, Todd M Tag: Finding Overallocation Tag: 106532
  - 12
    - IE and MS Project I am having trouble loading a MS Project 2002 file in my Internet Explorer. Is there a plugin I can load for IE that allows me to see the Project File? Tag: Finding Overallocation Tag: 106526
  - 13
    - test test Tag: Finding Overallocation Tag: 106525
  - 14
    - Report -weekly totals grouped by a custom field Text1 I need to generate a report from MS projects that gives me weekly totals that are gouped by data in the Activity column. Activity is a custom field of type text1. Anyone has any idea or suggestions. Tag: Finding Overallocation Tag: 106522
  - 15
    - Project server 2007 work with project pro 2003? Does anyone know project server 2007 Beta will work with project pro 2003? Thanks Tag: Finding Overallocation Tag: 106518
  - 16
    - Syntax error I am trying to save a multi project file as a Microsoft Access Database. When the export map contains the fields: % Complete, Actual Start, Actual Finish, Total Slack and Unique ID I get a message "[Microsoft][ODBC Microsoft Access Driver] Syntax error in field definition." and the export fails. If I remove these fields and leave only fields such as: Start, Finish, Duration everything works fine. I made some custom field that had a space in the field name and when these are included in the map the export again fails. When I rename these fields without the space the export is successful. It appears it is the space in the field name that is the syntax errors causing the failure. Is there some work-around or a way to rename the fields? Ron Tag: Finding Overallocation Tag: 106517
  - 17
    - Resource Usage view not working correctly Hi, I just upgraded to MS Project Server 2003 and in MS Project 2003 client I cannot get the Resource Usage view when opening a enterprise project to bring in a resources assigned tasks for other projects. It is only brings in assignments for the current open project. This did work fine before the upgrade. I followed the steps suggested by the below link, but it still isn't working. Anyone have any ideas? http://www.projectserverexperts.com/Shared%20Documents/ViewResourceInformationForActiveProject.htm Tag: Finding Overallocation Tag: 106514
  - 18
    - How to switch on/off of combine view in Gnatt Chart Hi all, Sometime I get the combine view of Gnatt Chart on top pane and Task details on the bottom pane, I do not know how to switch it on/off. When I create a new Project View, I will be asked to define the "Combine View" but I don't know how to re-define or switch the combine view on/off. Any pointer? Thanks. Regards, Frank Tag: Finding Overallocation Tag: 106513
  - 19
    - Setup project to send email reminders for tasks I am trying to setup Project to email reminders when a task comes due. Tag: Finding Overallocation Tag: 106511
  - 20
    - Comparing Baseline to Current Work Effort I have baselined my project and have been updating the Actual Work field as work has progressed. However, we are about 25% of the way through the project and have a change request which extends our timeline, adds some new tasks, etc. If I want to see the variance between the Baseline and the new work as a result of these changes, what's the easiest way to do that? Right now, I'm running multiple reports (like the Who Does What When or Resource Usage reports) but my numbers are off and I can't figure out where the problem lies because I'm having to search through multiple reports. Thoughts? Thanks! Tag: Finding Overallocation Tag: 106503
  - 21
    - How do I copy a gantt chart or part of one to a powerpoint slide I need to provide periodic project updates via powerpoint. I need to copy various portions of my master schedule into the powerpoint presentation to effectively discuss progress and upcoming major events. Tag: Finding Overallocation Tag: 106499
  - 22
    - Field Mapping Questions Ok, further to previous questions I have now mapped a field in my access database called 'resource allocation' to the 'units' field in project. In Project I can only find 'units' under the resource tab of Task information, also it is going in at the default 'max units' value not the value that should be imported from the mapped field. Any idea what I am doing wrong? Also what do I have to do with Access to set 'Task Type' to 'Fixed Duration' and set 'Effort Driven' to No? Thanks for the help with this!!. Bill Tag: Finding Overallocation Tag: 106495
  - 23
    - How can I allign tasks that are not lined up with other tasks I have been cutting and pasting from different project plans and they are not lining up with the new project plan. Is there an easy way to allign without having to reinput the task? Tag: Finding Overallocation Tag: 106490
  - 24
    - Is there a way to highlight all changed schedule of tasks after one task schedule changed? Dears, For a long time I am finding a feature in MS project 2003. Please help me if you know how or alternative solution:-) As you know, there are some tasks are Predecessor of other tasks, and for a project, the schedule of many tasks are relevant. Therefore, if we change one task schedule(start date or end date), it is possible to bring schedule change for many tasks at the same time. It is really hard to be aware of all the change points, which may bring later suprise or potential risk if some of the task schedule is improper. My questions is, is there a way to highlight (bold? color?) all changed schedule of the affected tasks therefore I can check them all ASAP. Much thanks for your help! kai Tag: Finding Overallocation Tag: 106489
  - 25
    - MS Project Summary physical % complete How do I get MS Project 2003 to show the Summary physical % complete ? I've entered individual task %'s but it does not bring them up to the Summary task. Tag: Finding Overallocation Tag: 106482
- Next
  - 1
    - How do I allign tasks that I have pasted from a different project? I have been copying and pasting from a couple of project plans to create one overall project and the tasks won't allign. Is there an easy way to do this? Tag: Finding Overallocation Tag: 106469
  - 2
    - Time entry and Approval - Project Web Access Hi, We use Projwct web access to track time. When a close a period the resource cannot enter theire time for that period anymore. But if they have already entered their time on the server and I close the period and than the manager approves the time after the period is closed does the time gets logged towards actual work protected and saved on the server or it does not. Thanks Tag: Finding Overallocation Tag: 106465
  - 3
    - Provied Import/Export between Project 2007 and Primavera Suretrak I work for a General contracting company. Often contracts require that we use Primavera Suretrak software to provide updates on construction projects. It would be helpful for Microsoft to provide export from Project to Suretrak so that we could track projects using Microsoft Project and then export to Suretrak to provide updates to fulfill the conditions of the contract. -- Adam Anderson ---------------- This post is a suggestion for Microsoft, and Microsoft responds to the suggestions with the most votes. To vote for this suggestion, click the "I Agree" button in the message pane. If you do not see the button, follow this link to open the suggestion in the Microsoft Web-based Newsreader and then click "I Agree" in the message pane. http://www.microsoft.com/office/community/en-us/default.mspx?mid=491128e5-68fa-43fb-979f-1a2f87d8c997&dg=microsoft.public.project Tag: Finding Overallocation Tag: 106464
  - 4
    - Project web access - Pivot Table Hi, When I log into the portfolio Analyzer and use a blank pivot table to create a pivot table report I get a list of fields which I can drag on row are or column area. How can I add additional fields from to this list. We have a field called "Resource Code" we would like to use it for reporting. Any help will be appreciated. Thanks Tag: Finding Overallocation Tag: 106459
  - 5
    - save MSProject 2003 as .mpx How can one save a MSProject 2003 file as a .mpx? Tag: Finding Overallocation Tag: 106458
  - 6
    - Resource Unit Import Hi All, Can the resource "Units" be included in an export from an Access database into Project? Or is there another way?? I have an Access database with a single lead officer against each project and with a percentage allocation of that resource. i.e. 50% for half time spent on the work etc. It really would help if I could automate getting that into project!! Regards. Bill Tag: Finding Overallocation Tag: 106455
  - 7
    - Resource Allocation Hi All, I am importing an access mdb file that has a resource allocation percentage against the resource. The task is fixed duration and the resource will be spending say 25% of time on it. I need this so that the resource graph's are realistic. Problem is that I can't spot which field to map percent resource allocation to. Can anyone help please? Ta. Bill Tag: Finding Overallocation Tag: 106452
  - 8
    - Resource Allocation Hi All, I am importing an access mdb file that has a resource allocation percentage against the resource. The task is fixed duration and the resource will be spending say 25% of time on it. I need this so that the resource graph's are realistic. Problem is that I can't spot which field to map percent resource allocation to. Can anyone help please? Ta. Bill Tag: Finding Overallocation Tag: 106451
  - 9
    - EPM SERVER Resource Pool and Rights I seem to be having an issue with giving a user access rights to check-out and edit a project file from the SERVER. I've added him as a valid user under the PWA ADMIN manage users interface, and provide 'project manager' rights, which should provide necessary privledges. The users can see projects on the server, but is unable to check-out and/or edit. Does the user need to be a member of the Resource Pool in order for this to work? The reason I didn't add him in the first place is that he is outside our immediate group, and hence I had planned to treat him as a LOCAL to a project. Tag: Finding Overallocation Tag: 106448
  - 10
    - how to correct spelling in resource name I have a couple of spelling mistakes in people's names in my resource list. Does anyone know how I can access this list to correct the names. so that it corrects everywhere in my Project Plan? Tag: Finding Overallocation Tag: 106446
  - 11
    - Change project title Hi all How do you change the project title? This is my first time using project and when I entered the project name initially, I didn't realise that I couldn't change it easily. I'd appreciate your help. Thank you very much. Tag: Finding Overallocation Tag: 106432
  - 12
    - RUP vs UML Hi, I am new to this industry and have been working as a Business Analyst since the last 18 months. In this time, I have managed to understand the processes in my company and also the basics of Business Analysis. What I would like to discuss here is, can people who are in similar roles, tell me how RUP is used in daily project management. So far, I have been reading stuff like how it helps a project manager to manage his project plans. But I am more interested in knowing if Business Analysts use RUP and if so how? My main confusion lies in the fact that there is simply too much terminology going around. Yes, I understand and work with use cases and sequence diagrams and class diagrams etc. But is this all part of RUP or is it just a case of me realizing that I am already implementing RUP. The RUP talks about Phases, Iterations, Workflows etc. But isnt this what we all do anyways? We define our project based on the various phases it goes through, like an inception, then the stage of elaboration the simple requirements to more granular levels and then the solution specifications, design specifications and so on. So what exactly it is that RUP promises to improve? Again, is it all jargon? And how is RUP and UML interlinked? By now, some of you probably understand my predicament. See if any of you can give me a practical real life example out of your day to day work and help me out of my ignorance. I would really appreciate your responses. Thanks Dave. Tag: Finding Overallocation Tag: 106426
  - 13
    - Import Maps Hi All, Are the maps that are created when an Access mdb file is imported into Project saved anywhere that I can get at? Some table Access name names have been changed and that is all I want to change in the map, but it seems that I will have to create the whole thing again :-( Regards. Bill Tag: Finding Overallocation Tag: 106425
  - 14
    - workgroup communication I would like to send my team members mail about the Project Plan periodically. All of the employees in our company have an e-mail id configured in outlook express. I wanted to establish a workgroup and send mails to them. But when I looked into Tools-->Options there is no Workgroup tab at all. I am using MS Project 2003. Can anyone guide me please. Meena Tag: Finding Overallocation Tag: 106424
  - 15
    - Entering % complete I have created a Project plan and I want my employees to enter the % of work completed periodically so that I can use the information to track the progress of my project. How can I allow them to do so without installing MS Project in each of their system? Meena Tag: Finding Overallocation Tag: 106417
  - 16
    - fitting an MS Project file to a wide format output I'm new to MS Project and I have a request from a client to tile a multi-page document onto one continuous sheet. I need to know how to fit a MS project document to one page, so that the sheets prints out continuously (ie: instead of printing 10 A3 pages, I want to print a document that is 420mm wide x 2970mm high.) any help would be super appreciated, because as always in this industry the job was required yesterday. Tag: Finding Overallocation Tag: 106416
  - 17
    - Tracking with a Baseline While reading the features of MS Project I understood that it is possible to save upto 10 baselines for a single project. Is it possible to track the current schedule with any of the baseline saved? If so how to do it? Please guide me. Meena Tag: Finding Overallocation Tag: 106415
  - 18
    - How to send alerts? I have been reading about MS project and its features. I wonder if there is an option to send alerts to the employees of the company regarding the progress of the project through outlook express. If there is, then how to integrate outlook express with MS Project and how to send these alerts? Meena Tag: Finding Overallocation Tag: 106414
  - 19
    - missing gant bars stumped me I have researched why some summary bars show and why others don't but I haven't found a fix. Does anybody know how to fix this? I'm at my wits end! Help please. Tag: Finding Overallocation Tag: 106409
  - 20
    - Rolling up baseline, fixed and Variance costs Being a novice with Project, I just want to input estimate and actual costs and obtain a variance for each task and a roll up for each group of tasks and the whole project. To do this, I found I had to use Baseline cost for estimate, fixed cost for actual, and then calculate the variance. This enabled me to input the estimate(baseline) and actual costs(fixed) and obtain the variance for each task, but I am unable to rollup the totals by group and the overall project. Any advice would be much appreciated. Ed Tag: Finding Overallocation Tag: 106404
  - 21
    - Calculation of Start date by Project My colleague and I are trying the same entry in MS Project and are getting different results: On my PC, I enter: task 1 is 2 days duration task 2 is 3 days duration task 3 is 4 days duration. I then enter resource1 to task 1. Project shows task 1 starting 28June. I then enter resource1 to task 2. Project shows task 2 starting 30June. I then enter resource1 to task 3. Project shows task 3 starting 5July. my colleague does exact same steps. his Project tells him all 3 tasks start on 28June. I have searched this user group - and found the entries from last summer - all of which we have tried (ensuring automatic calculation is on, verifying constraints are asap, verifying no constraint dates, no predecessors, calendars are set identically to work a 6.5 hr day, no start date or end dates are entered, etc., etc.) any other ideas? thx... Tag: Finding Overallocation Tag: 106403
  - 22
    - A CHALLENGE FOR THE BEST OF THE BEST!!!!! I asked a similar question in the Excel area, much to no avail. I stumbled across Project and asked our company's IT department to install it on my computer. They did and now i'm stuck... i've never used this before and i'm not even sure if it can do what i need it to... I work for Pepsi and here's what i need to do (regardless of whether i use Excel or Project): Schedule employees (merchandisers) to be at stores (ie - Walmart, Meijer, Kroger, etc) at certain times of the day. I'd also like to have that schedule reflected in a way that shows each store and it's coverage, per day / per week, with only having to enter the data once. This schedule will change weekly, including who will be at which stores and at what time. It doesn't necessarily need to be an 'on-going' schedule, as it will only be looked at week to week. I would imagine each week will just be modified as needed, based off the previous week (now i'm just rambling, huh?) I'm having trouble because i'm not familiar with Project yet. Hopefully someone can*actually* help me, and i don't get too many people telling me to buy a book on Project or to take a class, because i don't have much time to figure this out. I'm pretty quick to latch onto something once i understand how the basics work, but if someone can loan me their expertise, it would certainly speed up the process. This, to me, seems to be a lot like Excel in some ways, but i'm hoping it can do so much more for me. Thanks, in advance, for any and all help! Marie marie.fisher@pepsiamericas.com Tag: Finding Overallocation Tag: 106400
  - 23
    - Report Customization I am having a problem using MS Project 2002. I have set up my project. I would like to create a report for all tasks that are sure on a specific 'Finish' date. Thus I would like to create a report that only contains the tasks that are due for completion on June 30, 2006. I would also like to create a report on a Monday, that would provide me a list of tasks that would be completed during the week cited. Thus I would want to enter the date range: July 10 thru July 14 (Monday thru Friday). The report would list all tasks that have a 'Finish Date' within the specified five day date range regardless of the 'Start' date. Tag: Finding Overallocation Tag: 106394
  - 24
    - Trial Microsoft Office, won't request Product Key number. I am trying to download the trial version of the Microsoft Office Version and I am able to download until I click on launcher and it does not request my Product Key Code or claims it is invalid. Tag: Finding Overallocation Tag: 106392
  - 25
    - why does a 5 day task span a month of time ? I have a task that is scheduled for 5 days duration, has a dedicated resource, and is set to start asap. While the task starts as expected, it spans a whole month ! Any ideas about what I might be doing wrong here ? Tag: Finding Overallocation Tag: 106385

In a single project the Resource graph helps us find overallocatio.
But if I want to find out if a persons work clashes in 2 or more projects
how should I do?
I inserted the projects into another project and viewed the resource graph,
but there are seperate resource graphs for seperate projects.
How do I bring in 1 resource graph for 2 or more projects?
Please guide me.

Meena.

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Re: Finding Overallocation by Rod

Rod
Mon Jul 03 00:36:11 CDT 2006

You need to create a resource pool. Search help for Resource Pools. If you
do create a pool, be VERY careful not to rename projects, move them or even
delete any project without first removing them from the pool. Otherwise file
corruption can result.

--

Rod Gill
Project MVP
Visit www.msproject-systems.com for Project Companion Tools and more

"NewsGroup" <menna@chellasoft.com> wrote in message
news:Of%23p%23FmnGHA.816@TK2MSFTNGP05.phx.gbl...
> In a single project the Resource graph helps us find overallocatio.
> But if I want to find out if a persons work clashes in 2 or more projects
> how should I do?
> I inserted the projects into another project and viewed the resource
> graph, but there are seperate resource graphs for seperate projects.
> How do I bring in 1 resource graph for 2 or more projects?
> Please guide me.
>
> Meena.
>

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