Our company is on the verge of implementing Outlook as our calendaring and
scheduling tool. The free/busy data does not work as I expect it would for
invite requests. Ideally, all attendees invited would show as tentative on
the free/busy views until they actually viewed their meeting request in their
mailbox. What I'm finding is only the attendees that have the Outlook client
running are getting updated as tentative (or if they act on the meeting
request then a status of accept/decline/etc shows up). If someone is out of
the office on vacation and their Outlook client isn't running, the meeting
requested times are NOT blocked as tentative for free/busy searches. This
poses a problem for many of our users who travel and will not access their
Outlook until they are in the office. The knowledgebase help I've found so
far reinforces my findings.
Is there a way to have everyone's meeting requests processed as tentative
for free/busy search purposes whether the client is running or not, until
they can act on the meeting request in their inbox ?
We are also using an auto accept agent that is running as a service on our
exchange server for resources such as rooms and AV equipement. It will accept
meeting requests automatically for the resoures. Our resources are setup
using a CAL. Anyone know of an equivalent agent that would process meeting
requests in all users mailboxes as 'tentative' automatically? This would keep
the Free Busy map updated at all times.
Thanks