Amedee
Thu Mar 20 03:59:48 CDT 2008
On Mar 14, 6:36=A0pm, Andy David {MVP}
<ada...@pleasekeepinngcheesebucket.com> wrote:
> On Fri, 14 Mar 2008 12:27:29 -0500, "VanguardLH" <V...@nguard.LH> wrote:
> >"Amedee Van Gasse" wrote in message
> >news:a70b8448-5c6e-4ed3-ba8d-f66688cf09c0@u10g2000prn.googlegroups.com...=
> >> According to this article:
> >>
http://support.microsoft.com/kb/886616
> >> there is 32 kB (or 32 KiB?) per user on the Exchange server to save
> >> the rules defined in Outlook.
>
> >> One of our users got the error:
> >> One or more rules could not be uploaded to Exchange server and have
> >> been deactivated. This could be because some of the parameters are
> >> not
> >> supported or there is insufficient space to store all your rules.
>
> >> I checked her rules, and all of them are of the type: incoming
> >> mail -
> >> if sender =3D email address - move to folder. The folder exists, it is
> >> not moved or deleted. I cannot find unsupported parameters so it
> >> must
> >> be a size issue. It is true that she has many rules.
>
> >> I have been helping her to clean up her rules, but without good
> >> results.
> >> I feel like I'm doing shotgun debugging. I change one thing, cross
> >> my
> >> fingers, and try to save. Most of the time it doesn't work. I'm
> >> working in the dark.
>
> >> Is there any way I can see the current size of the Oulook rules? I
> >> would like to find out, for every little change I make to a rule,
> >> how
> >> many bytes I save.
>
> >> Versions: Exchange 2003, Outlook 2003.
>
> >35KB for rule storage. =A0That's all you get. =A0
>
> Actually its 32KB
>
>
>
> >That is the storage space
> >up in the Exchange account for server-side rules. =A0Many times the
> >limit is exceeded by the number of strings included in a clause rather
> >than the number of rules. =A0Rather than, for example, trying to
> >whitelist a bunch of senders, use a rule that looks for the sender to
> >be in an address book. =A0If she doesn't want all known good senders to
> >be in her Contacts folder then create another contact-type folder and
> >use that one in a whitelist rule. =A0An address book can have LOTS of
> >e-mail addresses of which none of them need to be listed in the
> >whitelist rule.
>
> >If your user has so many rules, might not some of them be changed to
> >become client-side rules? =A0By adding "mark as read", for example, the
> >rule becomes a client-side rule exercised by Outlook since a message
> >can only be marked as read when the user has actually downloaded and
> >viewed the message in whatever local e-mail client they use.
>
> That wont solve his problem. After Outlook 2000, all rules count
> against that 32KB limit regardless if they are client side or server
> side.
> The only option is to cut down the complexity of those rules, remove
> some or upgrade to Exchange 2007 will alllows 64KB by default and can
> be configured to allow more.
Thank you all for the excellent answers.
@andy webb: it's nice to know there are tools available. I'll add a
bookmark to those sites for later reference.
@vanguardLH: I tried it with a distribution list, but that didn't
work. Will try with a separate address book (a sub-addressbook of
Contacts). I hadn't noticed that option yet because it is so much at
the bottom of the list. I will torture my victim^W^W^Wask my user to
test this.
@Andy David: that was my conclusion too. Upgrade to Ex2K7 probably
won't happen in my tenure at this customer.
--
Amedee