Barry
Thu Sep 01 05:05:27 CDT 2005
On 1/9/05 06:39, in article
1125553143.826253.121370@g14g2000cwa.googlegroups.com, "bazos"
<erin@bazos.net> wrote:
> that really makes no sense. why drag the folder to the desktop to
> delete it? I need the database to run entourage with my contacts in it.
>
> Also If i begin a new identity how can I maintain all the info that I
> need?
>
> erin
>
Most of the space is probably taken up with large attachments to emails.
I would start by deleting those you no longer need, starting with the big
ones!
1. Define a Custom View for mail (File Menu; 'New' > Custom View)
2. Name the view 'Large Messages' or anything else that makes sense to you
3. Set the 'Item Types' to 'Messages'
4. Set the 'Location' to 'all folders (include deleted items as well)
5. Set the selection criteria to Size is greater than 2000k
6. Save the custom view
Now, select this view in the Custom Views pane, and after a few minutes, all
the messages larger than 2mb will be listed for you. Sort these in size
order, with largest at top (you may need to show the 'size' column in the
list view as well - select the columns to display with the 'column' item
under the 'view' menu) and see how many of these big messages you really
need to keep.
You don't need to delete the message, you can select the message in the
custom view (or, select multiple messages with shift-click or
command-click), then choose 'Remove all attachments' from the Message menu -
then, you will have a record of the message, but the large, space hungry,
attachments will be deleted.
After doing this, compact the database by holding down the option key while
starting up entourage and selecting the first rebuild option to compact the
database and recover the space freed up.
The custom view will stay there, always ready to be selected for a quick
check on message size.
I just did this myself, and freed up half a gigabyte in just 38 messages!
--
Barry Wainwright
Microsoft MVP (see
http://mvp.support.microsoft.com for details)
Seen the All-New Entourage Help Pages? - Check them out:
<
http://www.entourage.mvps.org/>