One assistant, five calendars, standalone Outlook 2000 or Entourage X

Hi --

I have a single executive assistant that needs to keep track of calendars
for five different people.

She has access to either a standalone Windows 2000 computer running Outlook
2000 (IMO), or a standalone Mac OS X computer running Entourage (Office X).

She needs to be able to make, cancel and/or modify all the appointments on
all the calendars.

She needs to be able to track free/busy information between these five
calendars.

The people that these calendars represent will not (cannot) have access to
these calendars. The assistant will print out the calendar and hand it to
the appropriate person.

There is no chance of putting in an Exchange server here.

How do I set this up? Is this best done on the Windows box or on the Mac?

Thanks for any and all help,
CL

John
Sat Jan 22 04:03:01 CST 2005

Would it not be sufficient to simply create 5 calendar folders in her outlook
profile (as subcalendars of the personal calendar) with the names of the
users as (sub)folder names?



"Charles Lavin" wrote:

> Hi --
>
> I have a single executive assistant that needs to keep track of calendars
> for five different people.
>
> She has access to either a standalone Windows 2000 computer running Outlook
> 2000 (IMO), or a standalone Mac OS X computer running Entourage (Office X).
>
> She needs to be able to make, cancel and/or modify all the appointments on
> all the calendars.
>
> She needs to be able to track free/busy information between these five
> calendars.
>
> The people that these calendars represent will not (cannot) have access to
> these calendars. The assistant will print out the calendar and hand it to
> the appropriate person.
>
> There is no chance of putting in an Exchange server here.
>
> How do I set this up? Is this best done on the Windows box or on the Mac?
>
> Thanks for any and all help,
> CL
>
>
>
>

Charles
Sat Jan 22 20:10:33 CST 2005

That's what I've attempted to do. But I can't figure out how to update the
Free/Busy information for all five people.

It's not possible to display and work on five calendars simultaneously on
screen, and it's not practicable for her to be flipping back and forth,
again and again, between calendars to see who's free and who isn't. I want
her to be able to take advantage of the "Attendee Availability" tab and see
everyone's free/busy status in one place.

Thanks,
CL



"John" <John@discussions.microsoft.com> wrote in message
news:677927C9-4FF2-4D6E-82DB-E00450FFFBA9@microsoft.com...
> Would it not be sufficient to simply create 5 calendar folders in her
> outlook
> profile (as subcalendars of the personal calendar) with the names of the
> users as (sub)folder names?
>
>
>
> "Charles Lavin" wrote:
>
>> Hi --
>>
>> I have a single executive assistant that needs to keep track of calendars
>> for five different people.
>>
>> She has access to either a standalone Windows 2000 computer running
>> Outlook
>> 2000 (IMO), or a standalone Mac OS X computer running Entourage (Office
>> X).
>>
>> She needs to be able to make, cancel and/or modify all the appointments
>> on
>> all the calendars.
>>
>> She needs to be able to track free/busy information between these five
>> calendars.
>>
>> The people that these calendars represent will not (cannot) have access
>> to
>> these calendars. The assistant will print out the calendar and hand it to
>> the appropriate person.
>>
>> There is no chance of putting in an Exchange server here.
>>
>> How do I set this up? Is this best done on the Windows box or on the Mac?
>>
>> Thanks for any and all help,
>> CL
>>
>>
>>
>>

John
Sun Jan 23 07:29:03 CST 2005

With Outlook 2003 she would be able to display the calendars in one view side
by side.




"Charles Lavin" wrote:

> Hi --
>
> I have a single executive assistant that needs to keep track of calendars
> for five different people.
>
> She has access to either a standalone Windows 2000 computer running Outlook
> 2000 (IMO), or a standalone Mac OS X computer running Entourage (Office X).
>
> She needs to be able to make, cancel and/or modify all the appointments on
> all the calendars.
>
> She needs to be able to track free/busy information between these five
> calendars.
>
> The people that these calendars represent will not (cannot) have access to
> these calendars. The assistant will print out the calendar and hand it to
> the appropriate person.
>
> There is no chance of putting in an Exchange server here.
>
> How do I set this up? Is this best done on the Windows box or on the Mac?
>
> Thanks for any and all help,
> CL
>
>
>
>

Lanwench
Sun Jan 23 11:51:56 CST 2005

John wrote:
> With Outlook 2003 she would be able to display the calendars in one
> view side by side.

But will this actually work with free/busy for each? I've never tried this
without Exchange....
>
>
>
>
> "Charles Lavin" wrote:
>
>> Hi --
>>
>> I have a single executive assistant that needs to keep track of
>> calendars for five different people.
>>
>> She has access to either a standalone Windows 2000 computer running
>> Outlook 2000 (IMO), or a standalone Mac OS X computer running
>> Entourage (Office X).
>>
>> She needs to be able to make, cancel and/or modify all the
>> appointments on all the calendars.
>>
>> She needs to be able to track free/busy information between these
>> five calendars.
>>
>> The people that these calendars represent will not (cannot) have
>> access to these calendars. The assistant will print out the calendar
>> and hand it to the appropriate person.
>>
>> There is no chance of putting in an Exchange server here.
>>
>> How do I set this up? Is this best done on the Windows box or on the
>> Mac?
>>
>> Thanks for any and all help,
>> CL

Charles
Mon Jan 24 05:23:00 CST 2005

Hi --

1) We're not talking about Outlook 2003, but Entourage X.

2) Even if Entourage can display side-by-side calendaring like Outlook 2003,
it is not practical to display five calendars side-by-side on a computer
screen.

Tnx
CL

"John" <John@discussions.microsoft.com> wrote in message
news:83CA467F-34B3-44D9-A319-211521D8F056@microsoft.com...
> With Outlook 2003 she would be able to display the calendars in one view
> side
> by side.
>
>
>
>
> "Charles Lavin" wrote:
>
>> Hi --
>>
>> I have a single executive assistant that needs to keep track of calendars
>> for five different people.
>>
>> She has access to either a standalone Windows 2000 computer running
>> Outlook
>> 2000 (IMO), or a standalone Mac OS X computer running Entourage (Office
>> X).
>>
>> She needs to be able to make, cancel and/or modify all the appointments
>> on
>> all the calendars.
>>
>> She needs to be able to track free/busy information between these five
>> calendars.
>>
>> The people that these calendars represent will not (cannot) have access
>> to
>> these calendars. The assistant will print out the calendar and hand it to
>> the appropriate person.
>>
>> There is no chance of putting in an Exchange server here.
>>
>> How do I set this up? Is this best done on the Windows box or on the Mac?
>>
>> Thanks for any and all help,
>> CL
>>
>>
>>
>>

Paul
Mon Jan 24 09:34:52 CST 2005

There are no "separate calendars" in Entourage, so you can forget about
that. If Outlook Windows will do that without Exchange - I think Outlook's
"Calendar Subfolders" will display effectively separate calendars.

On the other hand, you might actually go one better in Entourage. If you
give each user a category, then you can use the Category filter in the
calendar to display one at a time or all together. But printing "one at a
time" doesn't work - you always get all categories.

So you'd better go with Outlook and its separate subfolders, which can be
printed separately. Yu won't ever see more than one on screen at a time,
though.

--
Paul Berkowitz
MVP MacOffice
Entourage FAQ Page: <http://www.entourage.mvps.org/faq/index.html>
AppleScripts for Entourage: <http://macscripter.net/scriptbuilders/>

Please "Reply To Newsgroup" to reply to this message. Emails will be
ignored.

PLEASE always state which version of Microsoft Office you are using -
**2004**, X or 2001. It's often impossible to answer your questions
otherwise.


> From: Charles Lavin <x@x.x>
> Newsgroups:
> microsoft.public.mac.office.entourage,microsoft.public.office.mac.entourage,mi
> crosoft.public.outlook.calendaring,microsoft.public.outlook.thirdpartyutil
> Date: Mon, 24 Jan 2005 06:23:00 -0500
> Subject: Re: One assistant, five calendars, standalone Outlook 2000 or
> Entourag
>
> Hi --
>
> 1) We're not talking about Outlook 2003, but Entourage X.
>
> 2) Even if Entourage can display side-by-side calendaring like Outlook 2003,
> it is not practical to display five calendars side-by-side on a computer
> screen.
>
> Tnx
> CL
>
> "John" <John@discussions.microsoft.com> wrote in message
> news:83CA467F-34B3-44D9-A319-211521D8F056@microsoft.com...
>> With Outlook 2003 she would be able to display the calendars in one view
>> side
>> by side.
>>
>>
>>
>>
>> "Charles Lavin" wrote:
>>
>>> Hi --
>>>
>>> I have a single executive assistant that needs to keep track of calendars
>>> for five different people.
>>>
>>> She has access to either a standalone Windows 2000 computer running
>>> Outlook
>>> 2000 (IMO), or a standalone Mac OS X computer running Entourage (Office
>>> X).
>>>
>>> She needs to be able to make, cancel and/or modify all the appointments
>>> on
>>> all the calendars.
>>>
>>> She needs to be able to track free/busy information between these five
>>> calendars.
>>>
>>> The people that these calendars represent will not (cannot) have access
>>> to
>>> these calendars. The assistant will print out the calendar and hand it to
>>> the appropriate person.
>>>
>>> There is no chance of putting in an Exchange server here.
>>>
>>> How do I set this up? Is this best done on the Windows box or on the Mac?
>>>
>>> Thanks for any and all help,
>>> CL
>>>
>>>
>>>
>>>
>
>

Charles
Mon Jan 24 23:51:30 CST 2005

Thanks for the info.

So, if I understand this correctly, I cannot keep five calendars in
Entourage unless I keep them all in one big calendar and make each person a
separate category.

This still doesn't solve the Free/Busy issue, and actually makes the problem
worse than if the user stayed on Outlook 2000.

I need to know this, because it may not be practical for this user to move
to the Mac after all.

Thanks again,
CL

"Paul Berkowitz" <berkowit@spoof_silcom.com> wrote in message
news:BE1A559C.85FB0%berkowit@spoof_silcom.com...
> There are no "separate calendars" in Entourage, so you can forget about
> that. If Outlook Windows will do that without Exchange - I think Outlook's
> "Calendar Subfolders" will display effectively separate calendars.
>
> On the other hand, you might actually go one better in Entourage. If you
> give each user a category, then you can use the Category filter in the
> calendar to display one at a time or all together. But printing "one at a
> time" doesn't work - you always get all categories.
>
> So you'd better go with Outlook and its separate subfolders, which can be
> printed separately. Yu won't ever see more than one on screen at a time,
> though.
>
> --
> Paul Berkowitz
> MVP MacOffice
> Entourage FAQ Page: <http://www.entourage.mvps.org/faq/index.html>
> AppleScripts for Entourage: <http://macscripter.net/scriptbuilders/>
>
> Please "Reply To Newsgroup" to reply to this message. Emails will be
> ignored.
>
> PLEASE always state which version of Microsoft Office you are using -
> **2004**, X or 2001. It's often impossible to answer your questions
> otherwise.
>
>
>> From: Charles Lavin <x@x.x>
>> Newsgroups:
>> microsoft.public.mac.office.entourage,microsoft.public.office.mac.entourage,mi
>> crosoft.public.outlook.calendaring,microsoft.public.outlook.thirdpartyutil
>> Date: Mon, 24 Jan 2005 06:23:00 -0500
>> Subject: Re: One assistant, five calendars, standalone Outlook 2000 or
>> Entourag
>>
>> Hi --
>>
>> 1) We're not talking about Outlook 2003, but Entourage X.
>>
>> 2) Even if Entourage can display side-by-side calendaring like Outlook
>> 2003,
>> it is not practical to display five calendars side-by-side on a computer
>> screen.
>>
>> Tnx
>> CL
>>
>> "John" <John@discussions.microsoft.com> wrote in message
>> news:83CA467F-34B3-44D9-A319-211521D8F056@microsoft.com...
>>> With Outlook 2003 she would be able to display the calendars in one view
>>> side
>>> by side.
>>>
>>>
>>>
>>>
>>> "Charles Lavin" wrote:
>>>
>>>> Hi --
>>>>
>>>> I have a single executive assistant that needs to keep track of
>>>> calendars
>>>> for five different people.
>>>>
>>>> She has access to either a standalone Windows 2000 computer running
>>>> Outlook
>>>> 2000 (IMO), or a standalone Mac OS X computer running Entourage (Office
>>>> X).
>>>>
>>>> She needs to be able to make, cancel and/or modify all the appointments
>>>> on
>>>> all the calendars.
>>>>
>>>> She needs to be able to track free/busy information between these five
>>>> calendars.
>>>>
>>>> The people that these calendars represent will not (cannot) have access
>>>> to
>>>> these calendars. The assistant will print out the calendar and hand it
>>>> to
>>>> the appropriate person.
>>>>
>>>> There is no chance of putting in an Exchange server here.
>>>>
>>>> How do I set this up? Is this best done on the Windows box or on the
>>>> Mac?
>>>>
>>>> Thanks for any and all help,
>>>> CL
>>>>
>>>>
>>>>
>>>>
>>
>>
>