Word Doc To Email Body & Retain Formatting

OS 10.4.11
Ibook G4
1.5 GB Ram
Entourage 11.3.2

Hi,

I need to put a formatted Word 2004 document into the body of an email.
I've tried all the Paste Special functions on Entourage and I still don't
get the 1st line of paragraphs indented, which is the main thing I think I
need so I don't have to go through the whole document and set one indent at
a time. I guess that's the only formatting I need to carry over.
This email has carefully formatted letters (documents) for agents who
will not open attachments. They want my material in the body of the email.

Thanks,

Rafael

Hui
Tue Apr 15 16:45:45 CDT 2008

Try sending the email from Word instead. If Entourage is your default email
client on the machine, you can go to File | Send To | Mail Recipient (as
HTML). Hope this helps.



Regards,
Hui Nee Chin - huchinATmicrosoftDOTcom
Microsoft Entourage Test
Disclaimer: This mail is provided "AS IS" with no warranties, and confers
no rights.





On 4/15/08 8:21 AM, in article C42A15FC.601C%rmnospam@abc.com, "Rafael
Montserrat" <rmnospam@abc.com> wrote:

> OS 10.4.11
> Ibook G4
> 1.5 GB Ram
> Entourage 11.3.2
>
> Hi,
>
> I need to put a formatted Word 2004 document into the body of an email.
> I've tried all the Paste Special functions on Entourage and I still don't
> get the 1st line of paragraphs indented, which is the main thing I think I
> need so I don't have to go through the whole document and set one indent at
> a time. I guess that's the only formatting I need to carry over.
> This email has carefully formatted letters (documents) for agents who
> will not open attachments. They want my material in the body of the email.
>
> Thanks,
>
> Rafael
>

Rafael
Wed Apr 16 12:31:51 CDT 2008

I guess this is answered in 'setting tabs' question that I just responded to
Michael about.

R


On 4/15/08 8:21 AM, in article C42A15FC.601C%rmnospam@abc.com, "Rafael
Montserrat" <rmnospam@abc.com> wrote:

> OS 10.4.11
> Ibook G4
> 1.5 GB Ram
> Entourage 11.3.2
>
> Hi,
>
> I need to put a formatted Word 2004 document into the body of an email.
> I've tried all the Paste Special functions on Entourage and I still don't
> get the 1st line of paragraphs indented, which is the main thing I think I
> need so I don't have to go through the whole document and set one indent at
> a time. I guess that's the only formatting I need to carry over.
> This email has carefully formatted letters (documents) for agents who
> will not open attachments. They want my material in the body of the email.
>
> Thanks,
>
> Rafael
>

Rafael
Thu Apr 17 13:41:03 CDT 2008

Yes. I've learned that.

My question now is: I have a 50 page word document that has a header with
my name and consecutive page numbering. This header is not transferred to
the email in the "send to mail recipient as HTML". The recipient is a
literary agent who won't accept attachments.

The "send to mail recipient as HTML" seems to create an un-editable picture.

If I copy-paste from word to entourage, header is also dropped out as are
ordinary (?) breaks between pages.

Is there a way to send the document as "send to mail recipient as HTML" and
include the header? Is there some other way to send this completely
formatted document in the body of the email?

Thanks,

Rafael







When I sent to mail recipient as HTML


On 4/15/08 2:45 PM, in article C42A7019.6395%huchin@microsoft.com, "Hui Nee
Chin" <huchin@microsoft.com> wrote:

> Try sending the email from Word instead. If Entourage is your default email
> client on the machine, you can go to File | Send To | Mail Recipient (as
> HTML). Hope this helps.
>
>
>
> Regards,
> Hui Nee Chin - huchinATmicrosoftDOTcom
> Microsoft Entourage Test
> Disclaimer: This mail is provided "AS IS" with no warranties, and confers
> no rights.
>
>
>
>
>
> On 4/15/08 8:21 AM, in article C42A15FC.601C%rmnospam@abc.com, "Rafael
> Montserrat" <rmnospam@abc.com> wrote:
>
>> OS 10.4.11
>> Ibook G4
>> 1.5 GB Ram
>> Entourage 11.3.2
>>
>> Hi,
>>
>> I need to put a formatted Word 2004 document into the body of an email.
>> I've tried all the Paste Special functions on Entourage and I still don't
>> get the 1st line of paragraphs indented, which is the main thing I think I
>> need so I don't have to go through the whole document and set one indent at
>> a time. I guess that's the only formatting I need to carry over.
>> This email has carefully formatted letters (documents) for agents who
>> will not open attachments. They want my material in the body of the email.
>>
>> Thanks,
>>
>> Rafael
>>
>

Rafael
Thu Apr 17 13:45:59 CDT 2008

Also, each page of the document must have the same text on each page as it
is sent in the email. In other words, each numbered page must begin and end
with the same lines as on the original document.


On 4/17/08 11:41 AM, in article C42CE7CF.610F%rmnospam@abc.com, "Rafael
Montserrat" <rmnospam@abc.com> wrote:

> Yes. I've learned that.
>
> My question now is: I have a 50 page word document that has a header with
> my name and consecutive page numbering. This header is not transferred to
> the email in the "send to mail recipient as HTML". The recipient is a
> literary agent who won't accept attachments.
>
> The "send to mail recipient as HTML" seems to create an un-editable picture.
>
> If I copy-paste from word to entourage, header is also dropped out as are
> ordinary (?) breaks between pages.
>
> Is there a way to send the document as "send to mail recipient as HTML" and
> include the header? Is there some other way to send this completely
> formatted document in the body of the email?
>
> Thanks,
>
> Rafael
>
>
>
>
>
>
>
> When I sent to mail recipient as HTML
>
>
> On 4/15/08 2:45 PM, in article C42A7019.6395%huchin@microsoft.com, "Hui Nee
> Chin" <huchin@microsoft.com> wrote:
>
>> Try sending the email from Word instead. If Entourage is your default email
>> client on the machine, you can go to File | Send To | Mail Recipient (as
>> HTML). Hope this helps.
>>
>>
>>
>> Regards,
>> Hui Nee Chin - huchinATmicrosoftDOTcom
>> Microsoft Entourage Test
>> Disclaimer: This mail is provided "AS IS" with no warranties, and confers
>> no rights.
>>
>>
>>
>>
>>
>> On 4/15/08 8:21 AM, in article C42A15FC.601C%rmnospam@abc.com, "Rafael
>> Montserrat" <rmnospam@abc.com> wrote:
>>
>>> OS 10.4.11
>>> Ibook G4
>>> 1.5 GB Ram
>>> Entourage 11.3.2
>>>
>>> Hi,
>>>
>>> I need to put a formatted Word 2004 document into the body of an email.
>>> I've tried all the Paste Special functions on Entourage and I still don't
>>> get the 1st line of paragraphs indented, which is the main thing I think I
>>> need so I don't have to go through the whole document and set one indent at
>>> a time. I guess that's the only formatting I need to carry over.
>>> This email has carefully formatted letters (documents) for agents who
>>> will not open attachments. They want my material in the body of the email.
>>>
>>> Thanks,
>>>
>>> Rafael
>>>
>>
>

Rafael
Thu Apr 17 14:00:16 CDT 2008

In the "send to mail recipient as HTML" process, I find that quite a few
lines in the text that appears in the body of the email have white
strikethroughs, the entire length of the line. In other words, instead of
an ordinary black strikethrough the way word gives it, these strikethroughs
are white, the same color as the white page.


On 4/17/08 11:45 AM, in article C42CE8F7.6114%rmnospam@abc.com, "Rafael
Montserrat" <rmnospam@abc.com> wrote:

> Also, each page of the document must have the same text on each page as it
> is sent in the email. In other words, each numbered page must begin and end
> with the same lines as on the original document.
>
>
> On 4/17/08 11:41 AM, in article C42CE7CF.610F%rmnospam@abc.com, "Rafael
> Montserrat" <rmnospam@abc.com> wrote:
>
>> Yes. I've learned that.
>>
>> My question now is: I have a 50 page word document that has a header with
>> my name and consecutive page numbering. This header is not transferred to
>> the email in the "send to mail recipient as HTML". The recipient is a
>> literary agent who won't accept attachments.
>>
>> The "send to mail recipient as HTML" seems to create an un-editable picture.
>>
>> If I copy-paste from word to entourage, header is also dropped out as are
>> ordinary (?) breaks between pages.
>>
>> Is there a way to send the document as "send to mail recipient as HTML" and
>> include the header? Is there some other way to send this completely
>> formatted document in the body of the email?
>>
>> Thanks,
>>
>> Rafael
>>
>>
>>
>>
>>
>>
>>
>> When I sent to mail recipient as HTML
>>
>>
>> On 4/15/08 2:45 PM, in article C42A7019.6395%huchin@microsoft.com, "Hui Nee
>> Chin" <huchin@microsoft.com> wrote:
>>
>>> Try sending the email from Word instead. If Entourage is your default email
>>> client on the machine, you can go to File | Send To | Mail Recipient (as
>>> HTML). Hope this helps.
>>>
>>>
>>>
>>> Regards,
>>> Hui Nee Chin - huchinATmicrosoftDOTcom
>>> Microsoft Entourage Test
>>> Disclaimer: This mail is provided "AS IS" with no warranties, and confers
>>> no rights.
>>>
>>>
>>>
>>>
>>>
>>> On 4/15/08 8:21 AM, in article C42A15FC.601C%rmnospam@abc.com, "Rafael
>>> Montserrat" <rmnospam@abc.com> wrote:
>>>
>>>> OS 10.4.11
>>>> Ibook G4
>>>> 1.5 GB Ram
>>>> Entourage 11.3.2
>>>>
>>>> Hi,
>>>>
>>>> I need to put a formatted Word 2004 document into the body of an email.
>>>> I've tried all the Paste Special functions on Entourage and I still don't
>>>> get the 1st line of paragraphs indented, which is the main thing I think I
>>>> need so I don't have to go through the whole document and set one indent at
>>>> a time. I guess that's the only formatting I need to carry over.
>>>> This email has carefully formatted letters (documents) for agents who
>>>> will not open attachments. They want my material in the body of the email.
>>>>
>>>> Thanks,
>>>>
>>>> Rafael
>>>>
>>>
>>
>

Rafael
Thu Apr 17 14:05:27 CDT 2008

I sent one of these to myself, and the email as received did not have the
strikethroughs.


On 4/17/08 12:00 PM, in article C42CEC50.6246%rmnospam@abc.com, "Rafael
Montserrat" <rmnospam@abc.com> wrote:

> In the "send to mail recipient as HTML" process, I find that quite a few
> lines in the text that appears in the body of the email have white
> strikethroughs, the entire length of the line. In other words, instead of
> an ordinary black strikethrough the way word gives it, these strikethroughs
> are white, the same color as the white page.
>
>
> On 4/17/08 11:45 AM, in article C42CE8F7.6114%rmnospam@abc.com, "Rafael
> Montserrat" <rmnospam@abc.com> wrote:
>
>> Also, each page of the document must have the same text on each page as it
>> is sent in the email. In other words, each numbered page must begin and end
>> with the same lines as on the original document.
>>
>>
>> On 4/17/08 11:41 AM, in article C42CE7CF.610F%rmnospam@abc.com, "Rafael
>> Montserrat" <rmnospam@abc.com> wrote:
>>
>>> Yes. I've learned that.
>>>
>>> My question now is: I have a 50 page word document that has a header with
>>> my name and consecutive page numbering. This header is not transferred to
>>> the email in the "send to mail recipient as HTML". The recipient is a
>>> literary agent who won't accept attachments.
>>>
>>> The "send to mail recipient as HTML" seems to create an un-editable picture.
>>>
>>> If I copy-paste from word to entourage, header is also dropped out as are
>>> ordinary (?) breaks between pages.
>>>
>>> Is there a way to send the document as "send to mail recipient as HTML" and
>>> include the header? Is there some other way to send this completely
>>> formatted document in the body of the email?
>>>
>>> Thanks,
>>>
>>> Rafael
>>>
>>>
>>>
>>>
>>>
>>>
>>>
>>> When I sent to mail recipient as HTML
>>>
>>>
>>> On 4/15/08 2:45 PM, in article C42A7019.6395%huchin@microsoft.com, "Hui Nee
>>> Chin" <huchin@microsoft.com> wrote:
>>>
>>>> Try sending the email from Word instead. If Entourage is your default email
>>>> client on the machine, you can go to File | Send To | Mail Recipient (as
>>>> HTML). Hope this helps.
>>>>
>>>>
>>>>
>>>> Regards,
>>>> Hui Nee Chin - huchinATmicrosoftDOTcom
>>>> Microsoft Entourage Test
>>>> Disclaimer: This mail is provided "AS IS" with no warranties, and confers
>>>> no rights.
>>>>
>>>>
>>>>
>>>>
>>>>
>>>> On 4/15/08 8:21 AM, in article C42A15FC.601C%rmnospam@abc.com, "Rafael
>>>> Montserrat" <rmnospam@abc.com> wrote:
>>>>
>>>>> OS 10.4.11
>>>>> Ibook G4
>>>>> 1.5 GB Ram
>>>>> Entourage 11.3.2
>>>>>
>>>>> Hi,
>>>>>
>>>>> I need to put a formatted Word 2004 document into the body of an
>>>>> email.
>>>>> I've tried all the Paste Special functions on Entourage and I still don't
>>>>> get the 1st line of paragraphs indented, which is the main thing I think I
>>>>> need so I don't have to go through the whole document and set one indent
>>>>> at
>>>>> a time. I guess that's the only formatting I need to carry over.
>>>>> This email has carefully formatted letters (documents) for agents who
>>>>> will not open attachments. They want my material in the body of the
>>>>> email.
>>>>>
>>>>> Thanks,
>>>>>
>>>>> Rafael
>>>>>
>>>>
>>>
>>
>

Michel
Fri Apr 18 00:56:19 CDT 2008

Hi Rafael.

> My question now is: I have a 50 page word document that has a header with
> my name and consecutive page numbering. This header is not transferred to
> the email in the "send to mail recipient as HTML". The recipient is a
> literary agent who won't accept attachments.

How then does this recipient expect to receive files? Could you possibly
upload the file on a server and send him/her the link to the file? I fail to
see in how far this should offer any advantage over a traditional e-mail
attachment, provided that the document size is not too large.

> Is there a way to send the document as "send to mail recipient as HTML" and
> include the header? Is there some other way to send this completely
> formatted document in the body of the email?

Headers and footers are part of the "page layout" component in Word, they
only appear in combination with a complex interaction with the printer
driver. It is of course normal that these elements do not appear in the HTML
version; where exactly would you expect the header/footer to be repeated in
a language that does not know anything about the concept of a printed page?
There is no way to add them to the HTML text; basically, what you see in
Word's Normal/Draft layout is what you get in the HTML version.

--
Michel Bintener
Microsoft MVP
Office:mac (Entourage & Word)

*** Please always reply to the newsgroup. ***

Rafael
Fri Apr 18 12:48:12 CDT 2008

Hi Michael,

I got through to the lit. agency by phone this morning. He explained to me
that having headers?on the first 50 pages?with my name, the name of the book
and the page numbers doesn't matter to them. So what they get (pasted into
the body of the email) is the entire fifty pages running unbroken except
where there are the breaks before and after chapter titles, with the chapter
titles between: Chapter 1, Chapter 2, etc. The cover letter and the
synbosis are one page stand alone documents that will be placed at the
beginning of the email before the chapters. I asked him about attachments.
It turns out, contrary to what I would have thought, that he wasn't
concerned so much with viruses, as with "complexities" opening various
attachment formats.

I haven't encountered these sorts of requests with other literary agencies.
("Expect the unexpected.") Attachments are always OK. My Entourage is
/always/ set at "encode for any computer...." Isn't it so that /any/
(italics?) computer can, with that setting, open /any/ attachment that I
send?

The following explanation of yours (below) clarified the whole headers/email
body issue for me:
> Headers and footers are part of the "page layout" component in Word, they
> only appear in combination with a complex interaction with the printer....

So. End of SNAFU, and thank you for the instructive feedback.

Sincerely,

Rafael

PS Could you please answer this question:
"Isn't it so that /any/ computer can, with the setting "encode for any
computer...." open /any/ attachment that I send?





On 4/17/08 10:56 PM, in article C42E04A3.C6A8%mbintener@NOmvpsSPAM.org,
"Michel Bintener" <mbintener@NOmvpsSPAM.org> wrote:

> Hi Rafael.
>
>> My question now is: I have a 50 page word document that has a header with
>> my name and consecutive page numbering. This header is not transferred to
>> the email in the "send to mail recipient as HTML". The recipient is a
>> literary agent who won't accept attachments.
>
> How then does this recipient expect to receive files? Could you possibly
> upload the file on a server and send him/her the link to the file? I fail to
> see in how far this should offer any advantage over a traditional e-mail
> attachment, provided that the document size is not too large.
>
>> Is there a way to send the document as "send to mail recipient as HTML" and
>> include the header? Is there some other way to send this completely
>> formatted document in the body of the email?
>
> Headers and footers are part of the "page layout" component in Word, they
> only appear in combination with a complex interaction with the printer
> driver. It is of course normal that these elements do not appear in the HTML
> version; where exactly would you expect the header/footer to be repeated in
> a language that does not know anything about the concept of a printed page?
> There is no way to add them to the HTML text; basically, what you see in
> Word's Normal/Draft layout is what you get in the HTML version.

Rafael
Wed Apr 30 13:38:13 CDT 2008

Thanks Michael and Hui Nee Chin, Rafael


On 4/18/08 10:48 AM, in article C42E2CEC.63D6%rmnospam@abc.com, "Rafael
Montserrat" <rmnospam@abc.com> wrote:

> Hi Michael,
>
> I got through to the lit. agency by phone this morning. He explained to me
> that having headers?on the first 50 pages?with my name, the name of the book
> and the page numbers doesn't matter to them. So what they get (pasted into
> the body of the email) is the entire fifty pages running unbroken except
> where there are the breaks before and after chapter titles, with the chapter
> titles between: Chapter 1, Chapter 2, etc. The cover letter and the
> synbosis are one page stand alone documents that will be placed at the
> beginning of the email before the chapters. I asked him about attachments.
> It turns out, contrary to what I would have thought, that he wasn't
> concerned so much with viruses, as with "complexities" opening various
> attachment formats.
>
> I haven't encountered these sorts of requests with other literary agencies.
> ("Expect the unexpected.") Attachments are always OK. My Entourage is
> /always/ set at "encode for any computer...." Isn't it so that /any/
> (italics?) computer can, with that setting, open /any/ attachment that I
> send?
>
> The following explanation of yours (below) clarified the whole headers/email
> body issue for me:
>> Headers and footers are part of the "page layout" component in Word, they
>> only appear in combination with a complex interaction with the printer....
>
> So. End of SNAFU, and thank you for the instructive feedback.
>
> Sincerely,
>
> Rafael
>
> PS Could you please answer this question:
> "Isn't it so that /any/ computer can, with the setting "encode for any
> computer...." open /any/ attachment that I send?
>
>
>
>
>
> On 4/17/08 10:56 PM, in article C42E04A3.C6A8%mbintener@NOmvpsSPAM.org,
> "Michel Bintener" <mbintener@NOmvpsSPAM.org> wrote:
>
>> Hi Rafael.
>>
>>> My question now is: I have a 50 page word document that has a header with
>>> my name and consecutive page numbering. This header is not transferred to
>>> the email in the "send to mail recipient as HTML". The recipient is a
>>> literary agent who won't accept attachments.
>>
>> How then does this recipient expect to receive files? Could you possibly
>> upload the file on a server and send him/her the link to the file? I fail to
>> see in how far this should offer any advantage over a traditional e-mail
>> attachment, provided that the document size is not too large.
>>
>>> Is there a way to send the document as "send to mail recipient as HTML" and
>>> include the header? Is there some other way to send this completely
>>> formatted document in the body of the email?
>>
>> Headers and footers are part of the "page layout" component in Word, they
>> only appear in combination with a complex interaction with the printer
>> driver. It is of course normal that these elements do not appear in the HTML
>> version; where exactly would you expect the header/footer to be repeated in
>> a language that does not know anything about the concept of a printed page?
>> There is no way to add them to the HTML text; basically, what you see in
>> Word's Normal/Draft layout is what you get in the HTML version.
>