Unofficial poll on size of database

Just curious as to the size of database users have. To find the size, open
the Microsoft User Data folder in your Documents folder. Look inside your
Identity folder ( eg. Office X Identities, Office 2004 Identities ) and
locate your current Identity (named Main by default,click on the database
file in column view in the Finder and you'll see the size listed.

For example a new blank Identity is 18.1 MB

My database is 658 MB. How large is your database?

--
Diane Ross, Microsoft Mac MVP
Entourage Help Page <http://www.entourage.mvps.org/>
Entourage Help Blog <http://blog.entourage.mvps.org/>

Fred
Wed Jul 18 19:42:07 CDT 2007

230.7 MB

Fred Evans
Powerbook G4 1.67 GHZ, 15", 1GB RAM, 10.4.10


On 7/18/07 7:48 PM, in article
C2C3F4D8.84DE%diane@invalid.entourage.mvps.org, "Diane Ross"
<diane@invalid.entourage.mvps.org> wrote:

> Just curious as to the size of database users have. To find the size, open
> the Microsoft User Data folder in your Documents folder. Look inside your
> Identity folder ( eg. Office X Identities, Office 2004 Identities ) and
> locate your current Identity (named Main by default,click on the database
> file in column view in the Finder and you'll see the size listed.
>
> For example a new blank Identity is 18.1 MB
>
> My database is 658 MB. How large is your database?

Mark
Wed Jul 18 20:10:55 CDT 2007

Mine's 596 mb.

Mark Ritter



in article C2C3F4D8.84DE%diane@invalid.entourage.mvps.org, Diane Ross at
diane@invalid.entourage.mvps.org wrote on 7/18/07 6:48 PM:

> Just curious as to the size of database users have. To find the size, open
> the Microsoft User Data folder in your Documents folder. Look inside your
> Identity folder ( eg. Office X Identities, Office 2004 Identities ) and
> locate your current Identity (named Main by default,click on the database
> file in column view in the Finder and you'll see the size listed.
>
> For example a new blank Identity is 18.1 MB
>
> My database is 658 MB. How large is your database?

Richard
Wed Jul 18 20:28:42 CDT 2007

On 7/18/07 7:48 PM, in article
C2C3F4D8.84DE%diane@invalid.entourage.mvps.org, "Diane Ross"
<diane@invalid.entourage.mvps.org> wrote:

> Just curious as to the size of database users have. To find the size, open
> the Microsoft User Data folder in your Documents folder. Look inside your
> Identity folder ( eg. Office X Identities, Office 2004 Identities ) and
> locate your current Identity (named Main by default,click on the database
> file in column view in the Finder and you'll see the size listed.
>
> For example a new blank Identity is 18.1 MB
>
> My database is 658 MB. How large is your database?

37.1 MB

Richard Lanning
--
eMac G4/1.25GHz
768 MB RAM
OSX 10.4.10 (Tiger)
Office 2004 (11.3.6)

Jolly
Wed Jul 18 21:49:51 CDT 2007

On 2007-07-18 18:48:24 -0500, Diane Ross
<diane@invalid.entourage.mvps.org> said:

> Just curious as to the size of database users have. To find the size, open
> the Microsoft User Data folder in your Documents folder. Look inside your
> Identity folder ( eg. Office X Identities, Office 2004 Identities ) and
> locate your current Identity (named Main by default,click on the database
> file in column view in the Finder and you'll see the size listed.
>
> For example a new blank Identity is 18.1 MB
>
> My database is 658 MB. How large is your database?

I have two identities (one for home with several POP accounts, and
another for work with one Exchange account):

955 MB (Home - POP)
2.2 GB (Work - Exchange)

--
JR

Joel
Thu Jul 19 11:36:25 CDT 2007

On 7/18/07 6:48 PM, in article
C2C3F4D8.84DE%diane@invalid.entourage.mvps.org, "Diane Ross"
<diane@invalid.entourage.mvps.org> wrote:

> Just curious as to the size of database users have. To find the size, open
> the Microsoft User Data folder in your Documents folder. Look inside your
> Identity folder ( eg. Office X Identities, Office 2004 Identities ) and
> locate your current Identity (named Main by default,click on the database
> file in column view in the Finder and you'll see the size listed.
>
> For example a new blank Identity is 18.1 MB
>
> My database is 658 MB. How large is your database?

2.43 GB

I've got most of my mail going back to 2002, so the file is pretty large.

Spotlight is a wonderful way to find messages in all this (14,000 inbox,
12,000 sent messages.

Diane
Thu Jul 19 19:56:02 CDT 2007

On 7/18/07 4:48 PM, in article
C2C3F4D8.84DE%diane@invalid.entourage.mvps.org, "Diane Ross"
<diane@invalid.entourage.mvps.org> wrote:

> My database is 658 MB. How large is your database?

Thanks for the replies so far. I hope this helps users see what size others
are using. We often get questions about size and how large is large? Keep
sending them in so we get a good sample.

--
Diane Ross, Microsoft Mac MVP
Entourage Help Page <http://www.entourage.mvps.org/>
Entourage Help Blog <http://blog.entourage.mvps.org/>

William
Thu Jul 19 23:06:57 CDT 2007

Diane Ross wrote:
> Just curious as to the size of database users have. To find the size, open
> the Microsoft User Data folder in your Documents folder. Look inside your
> Identity folder ( eg. Office X Identities, Office 2004 Identities ) and
> locate your current Identity (named Main by default,click on the database
> file in column view in the Finder and you'll see the size listed.
>
> For example a new blank Identity is 18.1 MB
>
> My database is 658 MB. How large is your database?

1.16GB

bill
--
William M. Smith
(Microsoft Interop MVP - Mac/Windows)

patrick
Fri Jul 20 06:00:09 CDT 2007

On Jul 19, 2007 Diane Ross wrote:

> How large is your database?

45.7 MB

but I only started using Entourage a couple of months ago.

--
Patrick - Brighton, UK
If you wish email me from my web-site: <http://www.patrickjames.me.uk>
Inventory service in Sussex: <http://www.inventoryworks.co.uk>

loupage
Fri Jul 20 06:47:02 CDT 2007

On Jul 18, 6:48 pm, Diane Ross <di...@invalid.entourage.mvps.org>
wrote:
> Just curious as to the size of database users have. To find the size, open
> the Microsoft User Data folder in your Documents folder. Look inside your
> Identity folder ( eg. Office X Identities, Office 2004 Identities ) and
> locate your current Identity (named Main by default,click on the database
> file in column view in the Finder and you'll see the size listed.
>
> For example a new blank Identity is 18.1 MB
>
> My database is 658 MB. How large is your database?
>
> --
> Diane Ross, Microsoft Mac MVP
> Entourage Help Page <http://www.entourage.mvps.org/>
> Entourage Help Blog <http://blog.entourage.mvps.org/>

977 MB

Neil
Fri Jul 20 07:27:54 CDT 2007

On Jul 18, 7:48 pm, Diane Ross <di...@invalid.entourage.mvps.org>
wrote:

> My database is 658 MB. How large is your database?

Used at work, it's 1.08Gb.

-neil
www.neilbert.com

aRKay
Fri Jul 20 07:58:48 CDT 2007

In article <1184934474.430125.283150@n2g2000hse.googlegroups.com>,
Neil <neilbert@gmail.com> wrote:

> On Jul 18, 7:48 pm, Diane Ross <di...@invalid.entourage.mvps.org>
> wrote:
>
> > My database is 658 MB. How large is your database?
>
> Used at work, it's 1.08Gb.
>
> -neil
> www.neilbert.com

5.38 GB

aRKay

Mark
Fri Jul 20 08:40:23 CDT 2007

> This message is in MIME format. Since your mail reader does not understand
this format, some or all of this message may not be legible.

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Content-type: text/plain; charset="ISO-8859-1"
Content-transfer-encoding: 8bit

in article C2C55632.86EB%diane@invalid.entourage.mvps.org, Diane Ross at
diane@invalid.entourage.mvps.org wrote on 7/19/07 8:56 PM:

> On 7/18/07 4:48 PM, in article
> C2C3F4D8.84DE%diane@invalid.entourage.mvps.org, "Diane Ross"
> <diane@invalid.entourage.mvps.org> wrote:
>
>> > My database is 658 MB. How large is your database?
>
> Thanks for the replies so far. I hope this helps users see what size others
> are using. We often get questions about size and how large is large? Keep
> sending them in so we get a good sample.

1.09 GB

Save mostly personal ­ back to 2001

Thanks


--B_3267769223_431630
Content-type: text/html; charset="ISO-8859-1"
Content-transfer-encoding: quoted-printable

<HTML>
<HEAD>
<TITLE>Re: Unofficial poll on size of database </TITLE>
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<BODY>
<FONT FACE=3D"Arial"><SPAN STYLE=3D'font-size:12.0px'>in article C2C55632.86EB%=
diane@invalid.entourage.mvps.org, Diane Ross at diane@invalid.entourage.mvps=
.org wrote on 7/19/07 8:56 PM:<BR>
<BR>
</SPAN></FONT><BLOCKQUOTE><FONT FACE=3D"Verdana"><SPAN STYLE=3D'font-size:9.0px=
'><TT>On 7/18/07 4:48 PM, in article<BR>
C2C3F4D8.84DE%diane@invalid.entourage.mvps.org, &quot;Diane Ross&quot;<BR>
&lt;diane@invalid.entourage.mvps.org&gt; wrote:<BR>
<BR>
&gt; My database is 658 MB. How large is your database?<BR>
<BR>
Thanks for the replies so far. I hope this helps users see what size others=
<BR>
are using. We often get questions about size and how large is large? Keep<B=
R>
sending them in so we get a good sample.<BR>
</TT></SPAN></FONT></BLOCKQUOTE><FONT FACE=3D"Verdana"><SPAN STYLE=3D'font-size=
:9.0px'><TT><BR>
</TT></SPAN></FONT><FONT FACE=3D"Arial"><SPAN STYLE=3D'font-size:12.0px'>1.09 G=
B<BR>
<BR>
Save mostly personal &#8211; back to 2001 <BR>
<BR>
Thanks<BR>
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--B_3267769223_431630--

The
Fri Jul 20 10:23:02 CDT 2007

3.82 GB work (Exchange)
380 MB personal (.Mac via POP)

<diane@invalid.entourage.mvps.org> wrote:

> Just curious as to the size of database users have. To find the size, open
> the Microsoft User Data folder in your Documents folder. Look inside your
> Identity folder ( eg. Office X Identities, Office 2004 Identities ) and
> locate your current Identity (named Main by default,click on the database
> file in column view in the Finder and you'll see the size listed.
>
> For example a new blank Identity is 18.1 MB
>
> My database is 658 MB. How large is your database?

The
Fri Jul 20 10:50:07 CDT 2007

To further clarify,

3.82 GB is for '07 & '06
834 MB is in offline mbox archives for '05
734 MB is in offline mbox archives for '04
535 MB is in offline mbox archives for '03

Interesting trend. I attribute the growth in PPT attachments in emails and
meeting notices as my gut feeling is individual Email message volume would
not account for such growth. I also deleted calendar entries back beyond
'06 which do contain a lot of PPT and other MS attachments. This keeps the
Exchange server max storage for hitting the corporate IT limits for online
email account storage.

Speaking of which, I have never found an easy way to bulk delete
appointments and events, so I end up doing a lot of repetitive delete and
click operations (usually during a tedious conference call I find myself on
in January of February of each year ;-) ).

<hennessy@mac.com> wrote:

> 3.82 GB work (Exchange)
> 380 MB personal (.Mac via POP)
>
> <diane@invalid.entourage.mvps.org> wrote:
>
>> Just curious as to the size of database users have. To find the size, open
>> the Microsoft User Data folder in your Documents folder. Look inside your
>> Identity folder ( eg. Office X Identities, Office 2004 Identities ) and
>> locate your current Identity (named Main by default,click on the database
>> file in column view in the Finder and you'll see the size listed.
>>
>> For example a new blank Identity is 18.1 MB
>>
>> My database is 658 MB. How large is your database?
>

Barry
Fri Jul 20 16:57:42 CDT 2007

On 19/07/2007 00:48, in article
C2C3F4D8.84DE%diane@invalid.entourage.mvps.org, "Diane Ross"
<diane@invalid.entourage.mvps.org> wrote:

> Just curious as to the size of database users have. To find the size, open
> the Microsoft User Data folder in your Documents folder. Look inside your
> Identity folder ( eg. Office X Identities, Office 2004 Identities ) and
> locate your current Identity (named Main by default,click on the database
> file in column view in the Finder and you'll see the size listed.
>
> For example a new blank Identity is 18.1 MB
>
> My database is 658 MB. How large is your database?


3 identities:
2.4Gb
1.57Gb
6.0Gb


--
BarryW
Microsoft MVP (see http://www.microsoft.com/mvp for details)
Visit the Entourage User's Weblog for hints tips & troubleshooting for
Microsoft entourage: http://www.barryw.net/weblog

Diane
Fri Jul 20 20:50:29 CDT 2007

On 7/20/07 5:58 AM, in article
arkayREMOVE-3CC81B.07584820072007@newsclstr02.news.prodigy.com, "aRKay"
<arkayREMOVE@qsl.net> wrote:

>
> 5.38 GB

The largest one reported so far. Seems I remember someone reporting they had
a 9 GB database. Now that one I would consider large. :-)

Keep on sending in your database size. Thanks to everyone that has
participated so far.

--
Diane Ross, Microsoft Mac MVP
Entourage Help Page <http://www.entourage.mvps.org/>
Entourage Help Blog <http://blog.entourage.mvps.org/>

Diane
Fri Jul 20 20:52:26 CDT 2007

On 7/20/07 8:50 AM, in article C2C651EF.A294%hennessy@mac.com, "The
Hennessys" <hennessy@mac.com> wrote:

> Speaking of which, I have never found an easy way to bulk delete
> appointments and events, so I end up doing a lot of repetitive delete and
> click operations (usually during a tedious conference call I find myself on
> in January of February of each year ;-) ).

Try a custom view in the Calendar window.

--
Diane Ross, Microsoft Mac MVP
Entourage Help Page <http://www.entourage.mvps.org/>
Entourage Help Blog <http://blog.entourage.mvps.org/>

Michel
Sat Jul 21 02:39:17 CDT 2007

340 MB.


On 19/07/2007 1:48, in article
C2C3F4D8.84DE%diane@invalid.entourage.mvps.org, "Diane Ross"
<diane@invalid.entourage.mvps.org> wrote:

> Just curious as to the size of database users have. To find the size, open
> the Microsoft User Data folder in your Documents folder. Look inside your
> Identity folder ( eg. Office X Identities, Office 2004 Identities ) and
> locate your current Identity (named Main by default,click on the database
> file in column view in the Finder and you'll see the size listed.
>
> For example a new blank Identity is 18.1 MB
>
> My database is 658 MB. How large is your database?

--
Michel Bintener
Microsoft MVP
Office:Mac (Entourage & Word)

***Always reply to the newsgroup.***

avatar2k
Sat Jul 21 14:25:41 CDT 2007

On Jul 21, 12:39 am, Michel Bintener <m.binte...@NOSPAMmvps.org>
wrote:
> 340 MB.
>
> On 19/07/2007 1:48, in article
> C2C3F4D8.84DE%di...@invalid.entourage.mvps.org, "Diane Ross"
>
> <di...@invalid.entourage.mvps.org> wrote:
> > Just curious as to the size of database users have. To find the size, open
> > the Microsoft User Data folder in your Documents folder. Look inside your
> > Identity folder ( eg. Office X Identities, Office 2004 Identities ) and
> > locate your current Identity (named Main by default,click on the database
> > file in column view in the Finder and you'll see the size listed.
>
> > For example a new blank Identity is 18.1 MB
>
> > My database is 658 MB. How large is your database?
>
> --
> Michel Bintener
> Microsoft MVP
> Office:Mac (Entourage & Word)
>
> ***Always reply to the newsgroup.***

3.5 GB

Jon
Mon Jul 23 03:38:40 CDT 2007

Diane Ross wrote:
> Just curious as to the size of database users have. To find the size, open
> the Microsoft User Data folder in your Documents folder. Look inside your
> Identity folder ( eg. Office X Identities, Office 2004 Identities ) and
> locate your current Identity (named Main by default,click on the database
> file in column view in the Finder and you'll see the size listed.

Just shy of 1GB, but I tend to auto-delete stuff older than a year and I
also try and delete large attachments, saving them to disk beforehand if
I need them.

I've noticed that the UI does not allow deletion of attachments, but
AppleScript does. Assuming that they do actually get deleted from the
server (!) the following script might be of use to people ...

http://linkstation.figsandfudge.com/files/Delete_Attachments.zip

Save to your 'Entourage Script Menu Items' to run from the scripts menu.
It accepts the selection of multiple messages and (use with care!) will
delete all attachments of all selected messages. There's no way to abort
the process once it starts as dialog boxes can only have 3 buttons and I
opted for Yes/No/All. Probably a bit un-Mac like, but it seemed to make
sense to me.

Jon

Tony
Mon Jul 23 07:15:19 CDT 2007

On 19/7/07 00:48, "Diane Ross" <diane@invalid.entourage.mvps.org> wrote:

> Just curious as to the size of database users have. To find the size, open
> the Microsoft User Data folder in your Documents folder. Look inside your
> Identity folder ( eg. Office X Identities, Office 2004 Identities ) and
> locate your current Identity (named Main by default,click on the database
> file in column view in the Finder and you'll see the size listed.

1.21GB

Imac 2.33GHz Intel Core 2 Duo, 2GB RAM, OS X v10.4.10

Tony

Pitch
Mon Jul 23 07:25:01 CDT 2007

Mine is 1.1 Gigs.

I run off the (very likely erroneous) assumption that a smaller
database, with fewer emails and fewer attachments, is less like to get
corrupted. So I've gathered a bunch of tricks to consistently trim
down my database:

1. Delete the Unwanted Deletes. I've created a Mail View that collects
a wide assortment of emails in the Deleted Items Folder, which are
mainly from newsgroups, banks, businesses and others that I really
don't need to keep. I highlight them all and delete.

2. Large Attachments. Another Mail View that finds all emails with
attachments bigger than 1 Meg in both the Deleted Items and Sent Items
that do not have the category "Keep Large Attachment". I scan the
results, attach the "Keep Large" category to the ones that I want to
keep, then highlight the rest and run the Message: Remove All
Attachments thingie.

3. Archive Each Year. Around January each year, I make a backup copy
of the database and name it 2006 or whatever year. Then in the present
copy, I heavily delete most Sent and Deleted emails going back 6
months or further, delete old project folders, and then run the
compact function.

Probably all based on a false paranoid premise of "smaller is more
stable" but there you go.

Pitch
Mon Jul 23 07:43:42 CDT 2007

Whoops. After running the compact function just now, my database is
485 Megs. More normal size for me.

William
Mon Jul 23 20:53:59 CDT 2007

Jon Connell wrote:

> Just shy of 1GB, but I tend to auto-delete stuff older than a year and I
> also try and delete large attachments, saving them to disk beforehand if
> I need them.

At some point (and you've probably hit it) your database will stop
growing so long as you continue your cleanup routines.

Databases will grow dynamically but will shrink only when compacted.
They don't shrink on their own. As you delete items you make holes for
new items to fill and your database stays the same size. This is
actually a good thing and makes your database more stable rather than
compacting and expanding over and over.

The more you know... ;-)

--

bill

William M. Smith
(Microsoft Interop MVP - Mac/Windows)

Lynn
Tue Jul 24 08:00:53 CDT 2007

On 7/20/07 9:50 PM, in article
C2C6B475.8949%diane@invalid.entourage.mvps.org, "Diane Ross"
<diane@invalid.entourage.mvps.org> wrote:

> On 7/20/07 5:58 AM, in article
> arkayREMOVE-3CC81B.07584820072007@newsclstr02.news.prodigy.com, "aRKay"
> <arkayREMOVE@qsl.net> wrote:
>
>>
>> 5.38 GB
>
> The largest one reported so far. Seems I remember someone reporting they had
> a 9 GB database. Now that one I would consider large. :-)
>
> Keep on sending in your database size. Thanks to everyone that has
> participated so far.


Oh, dear. I hate to have to say my database currently stands at 7.89 GB;
however, this includes a mountain of e-mails from Outlook 2003 that I
transferred over.

Also, I have an "old database" that shows over 11 GB. Can I delete this
file safely?

Thank you!

Lynn

Diane
Tue Jul 24 18:29:52 CDT 2007

On 7/24/07 6:00 AM, in article C2CB7045.4524A%manxcatq@msn.com, "Lynn Q"
<manxcatq@msn.com> wrote:

> Oh, dear. I hate to have to say my database currently stands at 7.89 GB;
> however, this includes a mountain of e-mails from Outlook 2003 that I
> transferred over.

Entourage can handle large databases. As long as you aren't having any
problems then you are OK. I do suggest backups for any size database.
>
> Also, I have an "old database" that shows over 11 GB. Can I delete this
> file safely?

The "old database" is a duplicate that Entourage makes when rebuilding the
database. You can safely throw it away once you are satisfied with the
rebuild.

--
Diane Ross, Microsoft Mac MVP
Entourage Help Page <http://www.entourage.mvps.org/>
Entourage Help Blog <http://blog.entourage.mvps.org/>