Combined view of my local and my work (Outlook-Exchange Server)

I was recently elected to my City Council. The city email and
calendars are on an Exchange Server (Outlook) which I access from
Entourage or OWA.

I am currently running Tiger (10.4.11) and Office (10.3.9;) and, I
have been a Macintosh Partisan since the days that memory was measured
in kB, and a Microsoft user since the days of Multiplan (the
predecessor to Excel,) but I have little or no Windows or Exchange
knowledge.

At the moment I am stuck using 3 different calendars and trying to
coordinate between my Palm, my [local] Entourage, and my city, Outlook/
Exchange calendars.

What I'm trying to do seems simple enough in concept, but for the life
of me I can't figure out how.

I have my own (local) "Calendar (On My Computer)" and my own
"Calendar [my city address];" there are also a dozen or so other city
calendars from the "Public Folders." I want a combined view of my
two calendars. I can get a combined view of all the calendars, but
that is so much info that it won't display easily, much less make any
sense.

Being able to accept and send invitations would be nice but that's not
a big deal for me. Being able to use or download the city "global
address list" for my local email would be useful, but isn't a big
deal.

All I want is a combined view of my local and my Outlook calendar, Is
this possible?

Next I can try to figure out how to upload that to my Palm.

Thanks

William
Tue Dec 04 19:04:02 PST 2007

Fisherman wrote:

> I have my own (local) "Calendar (On My Computer)" and my own
> "Calendar [my city address];" there are also a dozen or so other city
> calendars from the "Public Folders." I want a combined view of my
> two calendars. I can get a combined view of all the calendars, but
> that is so much info that it won't display easily, much less make any
> sense.
>
> Being able to accept and send invitations would be nice but that's not
> a big deal for me. Being able to use or download the city "global
> address list" for my local email would be useful, but isn't a big
> deal.
>
> All I want is a combined view of my local and my Outlook calendar, Is
> this possible?

Entourage does not support a combined view like iCal nor does it support
a side-by-side view like Outlook for Windows.

I suggest you simply use your Outlook calendar (this is really a
calendar on an Exchange Server if I understand your setup correctly) for
all your appointments and not try to maintain two separate calendars.
You can mark personal events as "Private" to prevent those who can view
your calendar from seeing those private items.

Once you have everything in your Exchange account's calendar then set
your Exchange account as the default account. When you accept
appointments they will be added to that calendar.

Finally, use Apple's iSync to synchronize your Palm and Entourage.

Hope this helps!

--

bill

William M. Smith, Microsoft Interop MVP - Mac/Windows
Entourage Help Page <http://entourage.mvps.org/>
Entourage Help Blog <http://blog.entourage.mvps.org/>

gavinnivag
Wed Dec 05 02:39:13 PST 2007

On Dec 5, 3:04 am, William Smith <meckli...@REM0VETH1S.comcast.net>
wrote:
> Fisherman wrote:
> > I have my own (local) "Calendar (On My Computer)" and my own
> > "Calendar [my city address];" there are also a dozen or so other city
> > calendars from the "Public Folders." I want a combined view of my
> > two calendars. I can get a combined view of all the calendars, but
> > that is so much info that it won't display easily, much less make any
> > sense.
>
> > Being able to accept and send invitations would be nice but that's not
> > a big deal for me. Being able to use or download the city "global
> > address list" for my local email would be useful, but isn't a big
> > deal.
>
> > All I want is a combined view of my local and my Outlook calendar, Is
> > this possible?
>
> Entourage does not support a combined view like iCal nor does it support
> a side-by-side view like Outlook for Windows.
>
> I suggest you simply use your Outlook calendar (this is really a
> calendar on an Exchange Server if I understand your setup correctly) for
> all your appointments and not try to maintain two separate calendars.
> You can mark personal events as "Private" to prevent those who can view
> your calendar from seeing those private items.
>
> Once you have everything in your Exchange account's calendar then set
> your Exchange account as the default account. When you accept
> appointments they will be added to that calendar.
>
> Finally, use Apple's iSync to synchronize your Palm and Entourage.
>
> Hope this helps!
>
> --
>
> bill
>
> William M. Smith, Microsoft Interop MVP - Mac/Windows
> Entourage Help Page <http://entourage.mvps.org/>
> Entourage Help Blog <http://blog.entourage.mvps.org/>

This is something i've been after for a while. It's not really
practical for some of my clients have all their appointments in one
calendar.

One work around i've seen and this only works well if you've got a
large display and that's to double click were it says Folders on My
Computer. This will open up another window and then you can display
two calendars side by side, but for this to be useful you'll need a
big screen.

Hope they solve this in the new version of Entourage and it works
similar to iCal

Fisherman
Wed Dec 05 08:47:11 PST 2007

On Dec 4, 7:04 pm, William Smith <meckli...@REM0VETH1S.comcast.net>
wrote:
> Fisherman wrote:
> > I have my own (local) "Calendar (On My Computer)" and my own
> > "Calendar [my city address];" there are also a dozen or so other city
> > calendars from the "Public Folders." I want a combined view of my
> > two calendars. I can get a combined view of all the calendars, but
> > that is so much info that it won't display easily, much less make any
> > sense.
>
> > Being able to accept and send invitations would be nice but that's not
> > a big deal for me. Being able to use or download the city "global
> > address list" for my local email would be useful, but isn't a big
> > deal.
>
> > All I want is a combined view of my local and my Outlook calendar, Is
> > this possible?
>
> Entourage does not support a combined view like iCal nor does it support
> a side-by-side view like Outlook for Windows.
>
> I suggest you simply use your Outlook calendar (this is really a
> calendar on an Exchange Server if I understand your setup correctly) for
> all your appointments and not try to maintain two separate calendars.
> You can mark personal events as "Private" to prevent those who can view
> your calendar from seeing those private items.
>
> Once you have everything in your Exchange account's calendar then set
> your Exchange account as the default account. When you accept
> appointments they will be added to that calendar.
>
> Finally, use Apple's iSync to synchronize your Palm and Entourage.
>
> Hope this helps!
>
> --
>
> bill
>
> William M. Smith, Microsoft Interop MVP - Mac/Windows
> Entourage Help Page <http://entourage.mvps.org/>
> Entourage Help Blog <http://blog.entourage.mvps.org/>

Bill, thanks for your reply.
Using the single calendar would work for most people, but Washington
State has very strong PUBLIC DISCLOSURE laws; as a practical matter,
nothing that I post on the City server can be considered private;
everything that I, as an elected official, post on the city server,
should be considered public.

So, I'll endure the two separate calendars in Entourage at least until
Office 2008 is released.

Your mention of iSync got me to thinking. If I could iSync the
Exchange calendar from Entourage to iCal , and then back to Entourage
(as added events) that would give me a work-around, albeit clumsy.
Absent motivation, I hadn't delved into iCal or iSync.

Thanks again.

Fisherman
Wed Dec 05 09:10:32 PST 2007

On Dec 5, 2:39 am, gavinni...@gmail.com wrote:
> On Dec 5, 3:04 am, William Smith <meckli...@REM0VETH1S.comcast.net>
> wrote:
>
>
>
> > Fisherman wrote:
> > > I have my own (local) "Calendar (On My Computer)" and my own
> > > "Calendar [my city address];" there are also a dozen or so other city
> > > calendars from the "Public Folders." I want a combined view of my
> > > two calendars. I can get a combined view of all the calendars, but
> > > that is so much info that it won't display easily, much less make any
> > > sense.
>
> > > Being able to accept and send invitations would be nice but that's not
> > > a big deal for me. Being able to use or download the city "global
> > > address list" for my local email would be useful, but isn't a big
> > > deal.
>
> > > All I want is a combined view of my local and my Outlook calendar, Is
> > > this possible?
>
> > Entourage does not support a combined view like iCal nor does it support
> > a side-by-side view like Outlook for Windows.
>
> > I suggest you simply use your Outlook calendar (this is really a
> > calendar on an Exchange Server if I understand your setup correctly) for
> > all your appointments and not try to maintain two separate calendars.
> > You can mark personal events as "Private" to prevent those who can view
> > your calendar from seeing those private items.
>
> > Once you have everything in your Exchange account's calendar then set
> > your Exchange account as the default account. When you accept
> > appointments they will be added to that calendar.
>
> > Finally, use Apple's iSync to synchronize your Palm and Entourage.
>
> > Hope this helps!
>
> > --
>
> > bill
>
> > William M. Smith, Microsoft Interop MVP - Mac/Windows
> > Entourage Help Page <http://entourage.mvps.org/>
> > Entourage Help Blog <http://blog.entourage.mvps.org/>
>
> This is something i've been after for a while. It's not really
> practical for some of my clients have all their appointments in one
> calendar.
>
> One work around i've seen and this only works well if you've got a
> large display and that's to double click were it says Folders on My
> Computer. This will open up another window and then you can display
> two calendars side by side, but for this to be useful you'll need a
> big screen.
>
> Hope they solve this in the new version of Entourage and it works
> similar to iCal

Gavinni, thanks for your reply.

At this point, my Mac is a circa 2000 pismo laptop (400 MHz G3 15"
screen.) I'd been hoping to hold off replacement until the
availability MacBooks that take advantage of cheap nand flash to semi-
permanently cache some of what is now relegated to disk. (I'm
guessing that's the next major technological advance for laptops.)
But, since I can no longer run the latest OS on my machine, (Leopard
requires at least 887 MHz G4.) I may upgrade sooner rather than
later. (I'll still wait until after MacWorld's annoucements.) When I
do upgrade, I'll probably add a big screen for my desk top use. (My
primary computer will still be the laptop.)

Still, it's a good suggestion, and I'll play around with displaying 2
windows side by side or above & below.

Thanks